Table of Contents

For Counselors: Running reports on student data

(A step-by-step video can be found at the bottom of this page)

To perform the actions described in this guide, you must have the Reporting Manager role.  If you do not have the necessary permissions, please contact your account administrator for assistance.

Scoir’s counselor application provides a variety of reporting tools that allow you to analyze different aspects of your high school’s student roster.


Accessing Reports

To access reporting tools in Scoir, click Reports in the left-side navigation menu. There, you’ll find a set of templated reports that offer quick access to the data you want to see.

Available reports

Click on any report below to learn more:

Running a report

Each report includes flexible filtering options, allowing you to tailor your dataset to your needs. To generate a report, follow these steps:

  1. Select a report type – Browse the available Standard Reports and choose the one that fits your needs. Then, click Create Report to get started.
  2. Apply filters – Click the Filters button on the left side of the browser window to refine your dataset. Most reports default to the current class year, but you can adjust the class year range and other criteria as needed.
  3. Clear filters (if needed) – To remove an individual filter, click Clear within that filter section. To reset all filters, click Clear All Filters at the bottom.
  4. Apply sorting (optional) – Click on any column header to sort data alphabetically or numerically, depending on the data type.
  5. Export the report – Save a copy for offline use by selecting one of the following options:
    1. Download CSV – Generates an editable table.
    2. Print PDF – Provides a read-only version.
Archived students will still appear on reports. To remove Archived students from reports, you will need to delete the student from your school.

Report details

Let's take a closer look at each Standard Report below.

Admits & Enrollments

The Admits & Enrollments report presents an overview of the college admissions and enrollment statistics of your student roster, with the ability to adjust your view by:

  • College name
  • College type
  • Religious affiliation
  • State
  • Country
  • Application type
  • Acceptance Likelihood rating.

Applications Overview

This Applications Overview report presents an overview on the current state of your seniors' applications, including college names, application types, document readiness, deadlines, and current status. It helps track where each application stands and which ones may need attention, with the ability to group your view by:

  • Student
  • College
  • Due date

Use the Filters tab on the left to narrow down results by counselor, deadline, application status, document status, or application method.

Need a copy? You can easily download the report as a CSV or PDF.

Applications & Outcomes

Provides a summary of each student’s academic performance and an overview of their submitted applications including the recorded outcomes, with the ability to adjust your view by student or college.

Running a Report on Applications & Outcomes

This report is set to display only the current class year by default.

You can filter this dataset by class years, an assigned counselor, groups, a specific college, application status, application type, application method, and multiple student and college labels.

  • To clear an individual filter, click the Clear button within that filter’s facet. You can clear all filters by clicking Clear All Filters at the bottom.
  • Once you’re finished setting your filtering options, be sure to click Apply.
  • You can refine the sort order of your data set by clicking the header of the column you’d like to sort by. Columns sort alphabetically or numerically depending on the type of data they contain.
  • Once you’re finished filtering your data and its sort order, you can save a copy for offline use by clicking Download CSV for an editable table, or Print PDF for a read-only list.
Custom binding application rounds from colleges will not be included in the report based on these filters, but can be included by selecting the other application type filter.

☝️For more information, check out this guide on how to Set Student Outcomes and Plans.

Class Profiles

Provides a comprehensive overview of your student roster, including stats on:

  • Average GPA
  • College application statistics
  • Standardized test score averages (we use SAT & ACT highest composite scores)

Scholarships and Awards

Provides an overview of the scholarship awards and amount presented to your students.

Standardized Tests

Presents and overview of students' scores across various standardized exams, including subject areas and performance levels:

  • ACT
  • AP
  • PreACT
  • PSAT
  • SAT
  • SAT 2400
  • SAT Subject Tests

Student Outcomes & Plans

Provides a summary of each students academic performance and their post secondary plans including collegiate and non collegiate outcomes.

College Visits

Displays a history of past college visits, showing details such as:

  • Visit date
  • College
  • Visiting representative
  • Registered students
This report does not include upcoming visits.

How-to Video Tutorial

🎥 Watch the step-by-step video below for a walkthrough of Scoir’s reporting features.

How did we do?

For Counselors: Creating custom reports

Contact