Apply with Scoir (currently building)
Colleges - Apply with Scoir
For Colleges: Configuring Apply with Scoir
For Colleges: Apply with Scoir Application Activation
Application Profile PDF Updates
For Colleges: Scoir Application Integration Checklist
Supporter - Non Scoir Supporters not linked to a High School
Counselor Dashboard Overview
For High School Staff (Counselors/Teachers): Managing Your Account
For Counselors: Creating a Demo Student Account
For Counselors: Add A New Individual Student
For Counselors: Student Registration Process
For Counselors: My student has a Scoir account but I can't see their data
For Counselors: Edit Student Profiles
For Counselors: Sorting Students using Filters
For Counselors: Create and Manage Student Groups
For Counselors: Viewing your Student's Document Storage (MyDrive)
For Counselors: Bulk Adding Files & Links to My Drive
For Counselors: Adding a YouTube video to My Drive
For Counselors: Recording Scholarships and Awards for Students
For Counselors: Set Student Outcomes and Post-Graduate Plans
For Counselors: Student Transferring High Schools
For Counselors: Removing Students from Scoir
For Counselors: How to Disenroll/Delete Students When You Use Clever
Messaging & Communications
For Counselors: Messaging Students and Parents/Guardians Directly in Scoir
For Counselors: The Email Center
For Counselors: Sending and Scheduling Emails
For Counselors: Implemented Advanced Email Integration
For Counselors: Scoir Library & Email Subscription Management
For Counselors: Creating, Publishing, and Editing Surveys
For Counselors: Viewing Survey Results
For Counselors: How do Students and Parents/Guardians know that a Survey was Sent?
For Counselors: What Notifications Will Students Receive
For Counselors: Creating Brag Sheets in Scoir
For Counselors: Notifications & Alerts
Managing Application Documents & Materials
For Counselors: Manage Application Materials
For Counselors: Send Application Materials
For Counselors: Sending Documents for Individual Students
For Counselors: Understanding What "Complete Packets Ready to Send" Means
For Counselors: Understanding What "Needs Attention" Means
For Counselors: Cancel Sent Documents - The Send Docs "Undo" Button 😮
For Counselors: Resending an Updated Transcript after it was already Sent
For Counselors: Documents Don't Populate to be Sent to College
For Counselors: Track Application Materials
For Counselors: Troubleshooting "Missing" Documents
For Counselors: How Documents Are Processed by Colleges and Universities
For Counselors: Changing Deadline Dates in Scoir
For Counselors: Secondary School Report (SSR) Overview
For Counselors: Midyear Reports and Transcripts
For Counselors: Final Reports and Transcripts
For Counselors: Grade Reports (Individual)
For Counselors: Application Fee Waivers
For Counselors: Digitally Signing Early Decision Contracts
For Counselors: Completing Second Early Decision Contract for the Same Student
For Counselors: Letters of Recommendation
For Counselors: Add a Counselor Evaluation/Recommendation
For Counselors: Viewing Status of Teacher Recommendations
For Counselors: Uploading Recommendations on Behalf of Teachers/Counselors/Other
For Counselors: Managing FERPA on Behalf of a Student
Understanding FERPA - Frequently Asked Questions
For Counselors: Configuring Your Browser to Download Documents
College Search & Exploration
For Counselors: Manage Colleges on Behalf of a Student
For Counselors: Suggesting Colleges
For Counselors: Setting Acceptance Likelihood
For Counselors: Managing and Using Scattergrams
Visits, Office Hours, and Calendar Management
For Counselors: Calendar Overview
For Counselors: Linking to an External Calendar
For Counselors: Scheduling In-Person Visits & Availability
For Counselors: Scheduling Virtual Visits
For Counselors: Scheduling Visits for Non-College Organizations
For Counselors: Creating Multiple College Visits at the Same Time
For Counselors: Students' Notification of College Visits
For Counselors: Understanding Scoir RSVP Dates
For Counselors: Scheduling Office Hours
For Counselors: Office Hours from the Student Perspective
For Counselors: How to Delete or Edit a Visit
For Counselors: Running Standard Reports on Student Data
For Counselors: Creating Custom Reports
For Counselors: Exporting Reports from Student Roster View
Bulk Add/Update Student Documents & GPAs
Bulk Add/Update Grade Report
Bulk Add/Update Senior Courses
Bulk Add/Update Student GPAs
Bulk Add/Update Transcripts
Importing Test Scores to Scoir
Test Score Imports: ACT Score Imports
Test Score Imports: ACT and PreACT Scores via Rapid Manual Entry
Test Score Imports: College Board (AP, PSAT/NMSQT, SAT)
TOEFL Scores via Manual Entry
Class Rollover in Scoir and Counselor/Student Access
For Counselors: Viewing Students’ Career Interests
For Counselors/Teachers: Updating your email
Creating & Managing Users
For Colleges: Adding & Inviting Admissions Staff
For Colleges: Admissions Officer Roles and Permissions
For Colleges: Removing Admissions Staff
Viewing Your Dashboard
Managing Your School Profile
For Colleges: Content Management
For Colleges: College Profiles
For Colleges: Guidelines for College Profile Header Photos
Scheduling & Managing Visits
Managing Applications and Documents
For Colleges: Managing Application Rounds (Requirements and Deadlines)
For Colleges: The Scoir CSV/Manifest File
For Colleges: Configuring SFTP Integration with Scoir
For Colleges: Troubleshooting Configuration of SFTP Integration with Scoir
For Colleges: Slate Mapping
For Colleges: Supported Document Types
For Non-Slate Colleges: Configuring File Preferences
For Colleges: Reviewing & Downloading Documents
For Colleges: Grade Reports
For Colleges: Applicant Insights & Management
For Colleges: Scoir Index File
Engaging with Students
For Colleges: Sessions
For Colleges: Outreach Messages
For Colleges: Outreach Messages, One Time Messages
For Colleges: Outreach Messages, Automated Messages
Uploading and Mapping Your End of Cycle Report
Integrating Slate with Scoir
For District Admins: Getting Started with a Network Account
For District Admins: Logging into Your District or Network Account
Creating & Managing Users
For District Admins: Adding and Managing Users in Your Network Account
For District Admins: Network Roles and Permissions
High School Account Administrators
Gathering Your Data for Account Setup
ClassLink/Naviance - SIS-Parent
ClassLink Roster/Naviance - SIS-Parent (District)
ClassLink Rostering - SIS Parents
ClassLink Rostering - SIS Parents (District)
Clever Only - SIS Parents
Clever - SIS Parents (District)
Clever/Naviance - SIS-Parent
Clever/Naviance - SIS-Parent (District)
Naviance Only - Students SIS/Parent/Teacher
Naviance Only - SIS Student/Parent/Teacher (District)
Naviance - to - Scoir: Application Outcomes for Current Students
SIS Only - Students/Parents/Teachers
SIS only - Students/Parents/Teachers (District)
Creating & Managing Users
Users Page Overview
Adding and Removing Teachers, Counselors and Staff
Inviting Faculty and Staff
Faculty and Staff Roles and Permissions
Assigning Counselors to Students
Informing Your Users
Rollout Best Practices
Managing School & Account Settings
School Account & Settings Overview
Enable Application Materials (Documents)
Setting Your High School Student Email Domain
Setting Up and Enabling Advanced Email
Ensuring Scoir Access and Emails will be Delivered
Request a GPA scale change
Display School Photos For Students on their Profile
Configuring Your SSR - Secondary School Report
Managing Student Transcript Settings
Configuring FERPA Waiver & Release Forms
Managing Your Recommendations Settings
School Logo and Template for Teacher Recommendations
Student Self-Reporting for GPA and Test Scores
Understanding Scattergram Display Settings
Editing the Global Requirements for a College
Updating Your Data/Bulk Imports
Managing Your Students
For Parents/Guardians: Viewing your Student's Document Storage in My Drive
For Parents/Guardians: Digitally Signing Your Student's Early Decision Contract
Searching for Colleges
For Parents/Guardians: Searching for Colleges
For Parents/Guardians: Viewing your Student’s College List
For Parents/Guardians: Viewing College Profiles
For Parents/Guardians: College Compare
For Parents/Guardians: Viewing Scattergrams
For Parents/Guardians: Suggesting Colleges
For Parents/Guardians: Unsuggesting a College for my Student
Managing Your Financial Information
Managing Your Account
For Students: Scoir Student Overview [Video]
For Students: Creating an Account When Invited by Your High School
For Students: Creating an Account on Your Own (Non-Scoir High School Student Account)
For Students: How to Tell if You are Linked to a High School or Not
For Students: Inviting Your Parents/Guardians
Managing Your Account
For Students: What To Do If You Have Multiple Accounts
For Students: Linking Your Existing Scoir Account to a High School
For Students: Changing Email Addresses or Adding Backup Email
For Students: How to Delete Your Account
For Students: Managing your My Drive
Completing Your Profile
For Students: Personalizing your Dashboard & College Preferences
For Students: Updating your Personal Details
For Students: First Generation Students
For Students: FERPA Release and FERPA Waiver
For Students: Updating Your Academic Information
For Students: Recording Your Activities and Achievements
For Students: Create and Export a Resume
For Students: Discover Careers
For Students: Taking a Career Assessment
For Students: Managing Careers in Your Profile
Searching For Colleges
For Students: Setting Your College Preferences
For Students: Student Interest Categories
For Students: Discover Colleges
For Students: College Profiles
For Students: Comparing Colleges
For Students: Viewing Scattergrams
Managing Your College List
For Students: Following a College in Scoir
For Students: My Colleges
For Students: Updating Outcomes and Post Graduate Plans
Applying with Scoir
For Students: Discovering Colleges You Can Apply To Using Scoir
For Students: How to Log into Apply with Scoir
For Students: Applying to Colleges Using Scoir
For Transfer Students: How to Apply with Scoir as a Transfer Student
For Scoir Connected Students: Filling Out Your Application Profile
For Non-Scoir High School/International Students: Filling Out Your Application Profile
Application Documents for Scoir Connected Students
For Students: Understanding Test Optional, Test Free & Test Required SAT/ACT Scores
For Scoir Connected Students: Requesting a Fee Waiver
For Students: Early Decision Contracts
For Scoir Connected Students: Requesting Transcripts
For Scoir Connected Students: Requesting Letters of Recommendation
For Students: Checklist for Ensuring Application Document Delivery
For Students: The Scoir Guide to The Common Application
Application Documents for Non Scoir High School/International/Transfer Students
For Non Scoir High School/International/Transfer Students: Requesting a Fee Waiver
For Non Scoir High School/International/Transfer Students: Requesting Transcripts & Application Documents
For Non Scoir High School/International/Transfer Students: Requesting Recommendations
Registering For College Visits & Office Hours
Student Mobile Application
Managing Your Account
Managing Letters of Recommendation
Community Based Organizations (CBOs)
College Search & Student Applications
Scoir's Terms of Service
Revision History to Scoir's College Terms of Service
Revision History to Scoir's High School Terms of Service
Table of Contents
- All Categories
- Visits, Office Hours, and Calendar Management
- For Counselors: Scheduling In-Person Visits & Availability
For Counselors: Scheduling In-Person Visits & Availability
Updated by Client Success Team
Visits in Scoir can be either in-person or virtual. In this guide, we will walk you through the process of scheduling an in-person visit in your calendar.
Scoir Visits is a counselor communication tool for scheduling college visits and informing students of college visit dates and events.
Configure visits notifications
If you’d like students to receive emails about college visits, ensure that the ‘Send students email center,, bulk messages, and college visit notifications by email’ option is marked Yes in the Communications section of Account Settings.
Visit Availability fields overview
The following table defines all available fields that are editable dependent upon the type of visit you are creating.
This indicates if the meeting is an In-person or Virtual meeting
The location where the visit will take place/meeting link (if virtual)
*Option to allow college reps to add a meeting link (you can set this as a default in calendar settings).
The date of the visit.
The time the visit is scheduled to begin.
The time the visit is scheduled to end.
The internal description of the visit visible only to counselors and students.
The college(s) scheduled to attend, or the number of slots available for colleges to schedule.
*Additional visitor types are supported by selecting “other” as the College Name and providing contact information.
College Rep Instructions*
The instructions for college reps.
Rep Registration Window Closes
The number of days up to which a college rep can schedule for an available visit opening.
Max No. of Students
The maximum number of students who can register for the visit.
The rate at which you would like this availability to repeat.
Class Years Permitted to Attend*
The class years permitted to register for the visit.
The number of days prior to the visit a student must register to attend.
Fields denoted with an (*) are required.
Scoir offers four types of events that can be scheduled in your Calendar: open visit availability, single college visits, multi-college visits, and office hours.
Set visit availability
- Go to the Calendar page.
- On the Calendar page, click the + New button.
- Choose the Visit Type: Visit Availability, Single College Visit, Multi-College Visit, or Office Hours
- Provide all required fields and specify open or closed availability, then click Save and Publish.
- Once published, the visit will be visible on your calendar and made available to the students you have specified, or college reps will be able to schedule a visit with your high school in the time-slots provided.
Visit Availability allows for scheduling recurring openings
A Recurring Opening allows you to repeat availability. This means that visits can be scheduled in blocks of time as opposed to one by one, greatly reducing the amount of time it takes to schedule your availability.
- To create recurring openings, first check the Recurrence Checkbox. This will open up the options for recurring visits
- Choose the rate of recurrence e.g. every week, every 2 weeks (meaning every other week), the day of the week that the openings will be available, and the date at which you would like the recurrence to stop.
Existing events can be edited by selecting the event in your Calendar. This will open a window that presents information on when and where the visit is scheduled to take place, what reps are attending, how many students have registered, and the status of the event.
To message the attending rep or view their contact information, click their name. You will be presented with a window to compose a message. When you’re finished, click Send, or close the window.
To message all registered students, click the Message All button beneath the registered student list. You will be presented with a Bulk Message Students window and prompted to add a title and a message.
When you’re finished, click Send. Your message will be delivered to all students who have registered for the visit.
To print permission slips or an attendance list, click Print Permission Slips or Print Attendance List.
You can delete an event by clicking the Delete button.
You can duplicate an event by clicking the Duplicate button.
You can edit the details of an event by clicking the Edit button. This will present you with a window with all available details for the visit or opening.*
If the event you are editing is repeating, you will be prompted to select whether to edit that specific event, or edit that event and all of its future clones.
Students registered for this event will be notified of the event modification via email and a notification within Scoir.
You can print permission slips for all registered students by clicking the Print Permission Slips button for a printable PDF.
* Please note that changing some fields after an event has been published may cause errors due to date and time or registered attendees.
For more information on the notifications students receive about visits, visit this HelpDoc.
Scheduling Visits & Availability (including Virtual) from Scoir on Vimeo
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