For District Admins: Getting Started with Districts and Networks
For District Admins: Logging-in to Your District or Network Account
Creating & Managing Users
For District Admins: Adding and Managing Users in Your District or Network of Schools
For District Admins: District and Network Roles and Permissions
High School Account Administrators
Gathering Your Data for Initial Onboarding
District Clever - SIS Parent
District Clever/Naviance - SIS-Parent
District Naviance Only - SIS Student/Parent/Teachers
District SIS only - Students/Parents/Teachers
SIS Only - Students/Parents/Teachers
Naviance Only - Students SIS/Parent/Teacher
Clever/Naviance - SIS-Parent
Clever Only - SIS Parents
Updating Your Data
Bulk Add/Update Students
Bulk Add/Update Student GPAs
Bulk Add/Update Transcripts
Bulk Add/Update School Photos
Importing Student Historical Applications
Add/Update ACT Scores
Entering ACT and PreACT Scores via Rapid Manual Entry
College Board (AP, PSAT/NMSQT, SAT) Test Score Imports
Entering TOEFL Scores via Manual Entry
Bulk Add/Update Parents & Guardians
Managing College Contacts
Importing Other Data Updates
Understanding Error Messages
Connecting to a Data Integration
Clever Integration with Data from Naviance including Parent Data
Clever Integration with Data from Your SIS
Creating & Managing Users
Users Page Overview
Adding and Managing Faculty and Staff
Inviting Faculty and Staff
Faculty and Staff Roles and Permissions
Assigning Counselors to Students
Informing Your Users
Rollout Best Practices
Class Rollover in Scoir
Managing School & Account Settings
School Account & Settings Overview
Enable Application Material Processing
Setting Your High School Student Email Domain
Setting Up and Enabling Advanced Email
Ensuring Emails will be Delivered
Request a GPA scale change
Display School Photos For Students on their Profile
Configuring Your SSR
Managing Student Transcript Settings
Configuring FERPA Waiver & Release Forms
Managing Your Recommendations Settings
School Logo and Template for Teacher Recommendations
Student Self-Reporting for GPA and Test Scores
Enable YouScience Access for Students
Understanding Scattergram Display Settings
Editing the Global Requirements for a College
For Counselors: YouScience Aptitude & Career Assessment Settings in Scoir
Counselor Dashboard Overview
For High School Staff (Counselors/Teachers): Managing Your Account
For Counselors: Creating a Demo Student Account
For Counselors: Add A New Individual Student
For Counselors: Student Registration Process
For Counselors: My student has a Scoir account but I can't see their data
For Counselors: Edit Student Profiles
For Counselors: Sorting Students using Filters
For Counselors: Create and Manage Student Groups
For Counselors: Viewing your Student's Document Storage (MyDrive)
For Counselors: Bulk Adding Files & Links to My Drive
For Counselors: Adding a YouTube video to My Drive
For Counselors: Recording Scholarships and Awards for Students
For Counselors: Set Student Outcomes and Post-Graduate Plans
For Counselors: Student Transferring High Schools
For Counselors: Removing Students from Scoir
For Counselors: How to Disenroll/Delete Students When You Use Clever
Messaging & Communications
For Counselors: Messaging Students and Parents/Guardians Directly in Scoir
For Counselors: The Email Center
For Counselors: Sending and Scheduling Emails
For Counselors: Implemented Advanced Email Integration
For Counselors: Scoir Library & Email Subscription Management
For Counselors: Creating, Publishing, and Editing Surveys
For Counselors: Viewing Survey Results
For Counselors: How do Students and Parents/Guardians know that a Survey was Sent?
For Counselors: What Notifications Will Students Receive
For Counselors: Creating Brag Sheets in Scoir
For Counselors: Notifications & Alerts
Managing Application Documents & Materials
For Counselors: Manage Application Materials
For Counselors: Send Application Materials
For Counselors: Sending Documents for Individual Students
For Counselors: Understanding What "Complete Packets Ready to Send" Means
For Counselors: Understanding What "Needs Attention" Means
For Counselors: Cancel Sent Documents - The Send Docs "Undo" Button 😮
For Counselors: Resending an Updated Transcript after it was already Sent
For Counselors: Documents Don't Populate to be Sent to College
For Counselors: Track Application Materials
For Counselors: Troubleshooting "Missing" Documents
How Documents Are Processed by Colleges and Universities
For Counselors: Changing Deadline Dates in Scoir
For Counselors: Secondary School Report (SSR) Overview
For Counselors: Midyear Reports and Transcripts
For Counselors: Final Reports and Transcripts
For Counselors: Grade Reports
For Counselors: Application Fee Waivers
For Counselors: Digitally Signing Early Decision Contracts
For Counselors: Completing Second Early Decision Contract for the Same Student
For Counselors: Letters of Recommendation
For Counselors: Add a Counselor Evaluation/Recommendation
For Counselors: Viewing Status of Teacher Recommendations
For Counselors: Uploading Recommendations on Behalf of Teachers/Counselors/Other
For Counselors: Managing FERPA on Behalf of a Student
Understanding FERPA - Frequently Asked Questions
For Counselors: Configuring Your Browser to Download Documents
College Search & Exploration
For Counselors: Manage Colleges on Behalf of a Student
For Counselors: Suggesting Colleges
For Counselors: Acceptance Likelihood - Reach/Level/Likely
For Counselors: Using Scattergrams to Assess Admissions Probability
Visits, Office Hours, and Calendar Management
For Counselors: Calendar Overview
For Counselors: Linking to an External Calendar
For Counselors: Scheduling In-Person Visits & Availability
For Counselors: Scheduling Virtual Visits
For Counselors: Scheduling Visits for Non-College Organizations
For Counselors: Creating Multiple College Visits at the Same Time
For Counselors: Students' Notification of College Visits
For Counselors: Understanding Scoir RSVP Dates
For Counselors: Scheduling Office Hours
For Counselors: Connecting Your Zoom Account with Scoir for Virtual Office Hour Meetings
For Counselors: Office Hours from the Student Perspective
Managing Your Account
Managing Letters of Recommendation
For Students: Scoir Student Application [Video Overview]
For Students: Creating an Account on Your Own
For Students: Creating an Account When Invited by Your High School
For Students: Linking Your Existing Scoir Account to a High School
For Students: What To Do If You Have Multiple Accounts
For Students: How to Delete your Account
For Students: Personalizing your Experience
For Students: Inviting Parents/Guardians
Completing Your Profile
For Students: Updating your Personal Details
For Students: Changing Email Addresses or Adding Backup Email
For Students: Adding and Updating Parent/Guardian Information
For Students: FERPA Release and FERPA Waiver
For Students: Updating Your Academic Information
For Students: Recording Your Activities and Achievements
For Students: Career Profile - YouScience
For Students: Create and Export a Resume
For Students: What is First Generation?
Searching For Colleges & Managing Your List
For Students: Discover Colleges
For Students: Student Interest Categories
For Students: Setting Your College Preferences
For Students: College Profiles
For Students: Viewing Scattergrams
For Students: What Following a College Means
For Students: College Compare
For Students: My Colleges
For Students: Updating Outcomes
Managing & Requesting Application Documents
For Students: Managing your Document Storage
For Students: Requesting Letters of Recommendation
For Students: Requesting a Fee Waiver
For Students: Requesting a Transcript
For Students: Checklist for Ensuring Document Delivery
For Students: Digitally Signing Your Early Decision Contract
For Students: Completing the ‘Official Documents’ section of the Coalition Application
For Students: The Scoir Guide to The Common Application
Registering For College Visits & Office Hours
Student Mobile Application
Managing Your Students
For Parents/ Guardians: Viewing your Student’s Profile
For Parents/Guardians: Viewing your Student’s College List
For Parents/Guardians: Viewing your Student's Document Storage
For Parents/Guardians: Digitally Signing Your Student's Early Decision Contract
Searching for Colleges
For Parents/Guardians: Searching for Colleges
For Parents/Guardians: Viewing College Profiles
For Parents/Guardians: Viewing Scattergrams
For Parents/Guardians: Suggesting Colleges
For Parents/Guardians: College Compare
Managing Your Financial Information
Managing Your Account
Creating & Managing Users
For Colleges: Adding & Inviting Admissions Staff
For Colleges: Admissions Officer Roles and Permissions
Viewing Your Dashboard
Managing Your School Profile
For Colleges: Content Management
For Colleges: College Profiles
For Colleges: Application Management
Scheduling & Managing Visits
Receiving Application Documents
For Colleges: Slate Mapping
For Colleges: Configuring SFTP Integration with Scoir
For Colleges: Configuring Slate Integration with Scoir
For Colleges: Configuring Download & Delivery Preferences
For Colleges: Supported Document Types
For Colleges: Grade Reports
For Colleges: The Scoir CSV/Manifest File
For Colleges: Reviewing & Downloading Documents
Engaging with Students
Scoir's Terms of Service
Revision History to Scoir's College Terms of Service
Revision History to Scoir's High School Terms of Service
Table of Contents
Updated by Client Success Team
Visits in Scoir can be either in-person or virtual. In this guide, we will walk you through the process of scheduling an in-person visit in your calendar.
Scoir Visits is a counselor communication tool for scheduling college visits and informing students of college visit dates and events.
Configure visits notifications
If you’d like students to receive emails about college visits, ensure that the ‘Send students email center,, bulk messages, and college visit notifications by email’ option is marked Yes in the Communications section of Account Settings.
Visit Availability fields overview
The following table defines all available fields that are editable dependent upon the type of visit you are creating.
This indicates if the meeting is an In-person or Virtual meeting
The location where the visit will take place/meeting link (if virtual)
*Option to allow college reps to add a meeting link (you can set this as a default in calendar settings).
The date of the visit.
The time the visit is scheduled to begin.
The time the visit is scheduled to end.
The internal description of the visit visible only to counselors and students.
The college(s) scheduled to attend, or the number of slots available for colleges to schedule.
*Additional visitor types are supported by selecting “other” as the College Name and providing contact information.
College Rep Instructions*
The instructions for college reps.
Rep Registration Window Closes
The number of days up to which a college rep can schedule for an available visit opening.
Max No. of Students
The maximum number of students who can register for the visit.
The rate at which you would like this availability to repeat.
Class Years Permitted to Attend*
The class years permitted to register for the visit.
The number of days prior to the visit a student must register to attend.
Fields denoted with an (*) are required.
Scoir offers four types of events that can be scheduled in your Calendar: open visit availability, single college visits, multi-college visits, and office hours.
Set visit availability
- Go to the Calendar page.
- On the Calendar page, click the + New button.
- Choose the Visit Type: Visit Availability, Single College Visit, Multi-College Visit, or Office Hours
- Provide all required fields and specify open or closed availability, then click Save and Publish.
- Once published, the visit will be visible on your calendar and made available to the students you have specified, or college reps will be able to schedule a visit with your high school in the time-slots provided.
Visit Availability allows for scheduling recurring openings
A Recurring Opening allows you to repeat availability. This means that visits can be scheduled in blocks of time as opposed to one by one, greatly reducing the amount of time it takes to schedule your availability.
- To create recurring openings, first check the Recurrence Checkbox. This will open up the options for recurring visits
- Choose the rate of recurrence e.g. every week, every 2 weeks (meaning every other week), the day of the week that the openings will be available, and the date at which you would like the recurrence to stop.
Existing events can be edited by selecting the event in your Calendar. This will open a window that presents information on when and where the visit is scheduled to take place, what reps are attending, how many students have registered, and the status of the event.
To message the attending rep or view their contact information, click their name. You will be presented with a window to compose a message. When you’re finished, click Send, or close the window.
To message all registered students, click the Message All button beneath the registered student list. You will be presented with a Bulk Message Students window and prompted to add a title and a message.
When you’re finished, click Send. Your message will be delivered to all students who have registered for the visit.
To print permission slips or an attendance list, click Print Permission Slips or Print Attendance List.
You can delete an event by clicking the Delete button.
You can duplicate an event by clicking the Duplicate button.
You can edit the details of an event by clicking the Edit button. This will present you with a window with all available details for the visit or opening.*
If the event you are editing is repeating, you will be prompted to select whether to edit that specific event, or edit that event and all of its future clones.
Students registered for this event will be notified of the event modification via email and a notification within Scoir.
You can print permission slips for all registered students by clicking the Print Permission Slips button for a printable PDF.
* Please note that changing some fields after an event has been published may cause errors due to date and time or registered attendees.
For more information on the notifications students receive about visits, visit this HelpDoc.
calendar, view, week, month, events