High School Account Administrators
Getting Started with Districts and Networks
Getting Started with Districts and Networks
Adding and Managing Users to Your District or Network of Schools
Logging-in to Your District or Network Account
Managing Your Data
Exporting Data From External Systems
Exporting Data from Naviance
Exporting Data from Student Information System (SIS)
Importing and Updating Data
Importing Student Data
Importing Test Scores
Uploading College Board Test Scores to Scoir
Entering ACT and PreACT Scores via Rapid Manual Entry
Entering TOEFL Scores into Scoir
Add/Update SAT Scores
Add/Update ACT Scores
Add/Update PSAT Scores
Add/Update PSAT/NMSQT Scores
Add/Update College Board AP Scores
College Board Test Score Imports
Importing Student Data
Importing Counselor and Staff Data
Importing Parent Data
Importing College Contacts
Importing Other Data
Understanding Error Messages
Exporting Application Data from Naviance
Adding, Informing, and Inviting Users
Assigning Roles & Permissions
Adding Counselors & Staff
Informing Your Users
Inform your Students - Notification Template for Students
Inform your Parents/Guardians - Notification Template for Parents/Guardians
Inform your Teachers - Notification Template for Faculty
Informar a sus Estudiantes - Plantilla de notificación para los Estudiantes
Informar a sus Padres/Tutores Legales - Plantilla de notificación para los Padres/Tutores Legales
Informar a su Personal Docente - Plantilla de notificación para el Personal Docente
Invite Students Individually
Invite Students Using Filters
Invite Students By Class Year
Posting a URL for Student Signups
What Does The Invite Email Look Like
(Bulk Action) Inviting Users
Ensuring Emails will be Delivered
Rollout Best Practices
Assigning Counselors to Students
Bulk Assign or Re-Assign of Counselor(s) to Students
Individual Assign or Re-assign Counselor(s) to Students
Managing School & Account & Settings
School & Account Settings
School Account & Settings Overview
Setting Your High School Student Email Domain
Request a GPA scale change
Display School Photos For Students on their Profile
Managing Student Transcript Settings
Enable YouScience Access for Students
Student Self-Reporting for GPA and Test Scores
Understanding Scattergram Display Settings
Managing Your Recommendations Settings
FERPA Release and Waiver Form Settings
FERPA Release and Waivers - The Student Perspective
Managing Documents & Templates
Scoir SSR - School-Specific Custom Configurations
Scoir SSR - Student-Specific Custom Configurations
[Video] Configuring Your School Reports Template
School Logo and Template for Teacher Recommendations
For Counselors: Phone Number Showing Up on the SSR
Users Page Overview
Enable Application Material Processing
Counselor Dashboard Overview
Edit the Global Requirements for a College
Advanced Email Integration
Counselors and High School Staff
For Counselors: Forgotten Password
For Counselors: I received an email but I never registered my account
For Counselors: My Facebook and Twitter Login Are No Longer Working
For Counselors: Notification Settings
For Counselors: Updating/Changing Your Email
For Counselors: Re-Inviting Users after Invitations Expire
Adding & Editing Students
For Counselors: Add A New Individual Student
For Counselors: Student Registration Process
For Counselors: Sorting Students using Filters
For Counselors: Edit Student Profiles
For Counselors: Creating a Demo Student Account
For Counselors: Student Transferring High Schools
Reviewing YouScience Results
Creating Student Groups
Adding to Students' My Drive
For Counselors: Viewing your Student's Document Storage (MyDrive)
For Counselors: Bulk Upload a File to Multiple My Drives
For Counselors: Bulk Add a Link to Multiple My Drives
For Counselors: Adding a YouTube video to My Drive
For Counselors: Removing an Inactive Student from Scoir
For Counselors: Removing an Active Student from Scoir
For Counselors: How to Disenroll/Delete Students When You Use Clever
Managing Student Profiles
College Search & List Management
College Search & List Management
For Counselors: Suggest a College to a Student
For Counselors: College List Table View
For Counselors: Acceptance Likelihood - Reach/Level/Likely
For Counselors: How to Add Colleges for a Student
For Counselors: Removing a College After Adding it to Student's Applying or Applied
Scattergrams & Analysis
For Counselors: Using Scattergrams to Assess Admissions Probability
For Counselors: Using Hooks to Add Context to Scatterplot Points
For Counselors: Search for a College as a Student
Managing Application Documents
Managing Application Documents
For Counselors: Applications Overview - Student Document Management
For Counselors: Manage Application Materials
For Counselors: Understanding What "Needs Attention" Means
For Counselors: Understanding What "Complete Packets Ready to Send" Means
For Counselors: Where do I see my student's transcripts?
For Counselors: Application Fee Waivers
For Counselors: Application Fee Waivers (download)
For Counselors: Secondary School Report (SSR) Overview
For Counselors: Midyear Reports and Transcripts
For Counselors: Final Reports and Transcripts
For Counselors: Grade Reports
For Counselors: Changing Download Preferences in Firefox
For Counselors: Changing Download Settings in Chrome
For Counselors: Managing Recommendations
For Counselors: Letters of Recommendation
For Counselors: Add a Counselor Evaluation/Recommendation
For Counselors: Viewing Status of Teacher Recommendations
Letters of Recommendation Status Definitions
For Counselors: Uploading Recommendations on Behalf of Teachers/Counselors/Other
For Counselors: Creating Brag Sheets in Scoir
For Teachers: Managing Letters of Recommendation
For Teachers: Setting Recommendation Preferences
For Teachers: Managing Recommendations
For Teachers: [Video] The Teacher Experience
Understanding FERPA - Family Educational Rights and Privacy Act
Does FERPA even apply to my high school?
Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
What's the difference between a FERPA Release and a FERPA Waiver?
What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
Why is SCOIR’s release and waiver language different than The Common Application’s?
For Counselors: Resetting Already Signed FERPA Release and Waiver
For Counselors: Marking FERPA as Signed on Your Students' Behalf
Completing Early Decision Contracts
Sending & Tracking Application Documents
Sending Application Documents
For Counselors: Send Application Materials
For Counselors: Sending Documents for Individual Students
For Counselors: Cancel Sent Documents - The Send Docs "Undo" Button 😮
For Counselors: Changing Deadline Dates in Scoir
For Counselors: Documents Don't Populate to be Sent to College
For Counselors: Resending an updated transcript after it was already sent
Tracking Application Documents
Managing Scholarship Records
Emailing, Messaging & Sharing Surveys
For Counselors: The Email Center
For Counselors: Sending and Scheduling Emails
For Counselors: Bulk Emailing Your Students
For Counselors: Bulk Emailing Parents/Guardians
Messaging Students & Parents
For Counselors: Using the Message Center
For Counselors: Messaging Students and Parents/Guardians Directly in Scoir
For Counselors: Notifications & Alerts
For Counselors: Implemented Advanced Email Integration
For Counselors: How do Students and Parents/Guardians know that a Survey was Sent?
For Counselors: Edit or Copy a Survey
For Counselors: Creating and Publishing a Survey
For Counselors: Viewing Survey Results
For Counselors: What Notifications Will Students Receive
Managing Your Calendar
Scheduling Visits & Office Hours
For Counselors: Scheduling In-Person Visits & Availability
For Counselors: Scheduling Virtual Visits
For Counselors: Editing or Changing a College Visit
For Counselors: Understanding Scoir RSVP Dates
For Counselors: Seeing which Students Have Registered for a Visit
For Counselors: Students' Notification of College Visits
For Counselors: Creating Multiple College Visits at the Same Time
For Counselors: Scheduling Visits for Non-College Organizations
Scheduling Office Hours
For Counselors: Scheduling Office Hours
For Counselors: Connecting Your Zoom Account with Scoir for Virtual Office Hour Meetings
For Counselors: Creating a Virtual Office Hours Session with Zoom
For Counselors: Office Hours from the Student Perspective
For Counselors: Virtual Office Hours from the Student Perspective
For Counselors: Creating Custom Reports
For Counselors: Running Standard Reports on Student Data
For Counselors: Exporting Reports from Student Roster View
Application Outcomes and Enrollment Decisions
Completing Your Profile
Updating your Personal Details
For Students: Changing Email Addresses or Adding Backup Email
For Students: Updating your Personal Details
For Students: Updating Your General Information
For Students: Updating Your Application IDs
For Students: Adding and Updating Parent/Guardian Information
For Students: FERPA Release and FERPA Waiver
For Students: What is First Generation?
Updating Your Academics and Extracurriculars
For Students: Updating Your Academic Information
For Students: Recording Your Activities and Achievements
Setting Your College Preferences
Completing Your Career Assessment
Managing Your Documents
Exporting Your Resume
For Students: Creating an Account When Invited by Your High School
For Students: Creating an Account on Your Own
For Students: Linking Your Existing Scoir Account to a High School
For Students: Inviting Parents/Guardians
For Students: Scoir Student Application [Video Overview]
For Students: Personalizing your Experience
For Students: What To Do If You Have Multiple Accounts
Searching For Colleges
For Students: Searching for Colleges
For Students: College Details Pages
For Students: Viewing Scattergrams
For Students: College Compare
For Students: Verified Colleges
Managing Your College List
For Students: My Colleges
For Students: College List in a Table View
For Students: Updating Outcomes
Why Should I Follow Schools on Scoir?
For Students: What Following a College Means
For Students: Checklist for Ensuring Document Delivery
For Students: Requesting Letters of Recommendation
For Students: Requesting a Fee Waiver
For Students: Requesting a Transcript
For Students: Completing the ‘Official Documents’ section of the Coalition Application
For Students: Digitally Signing Your Early Decision Contract
For Students: Completing Your Second Early Decision Contract
For Students: The Scoir Guide to The Common Application
Registering For College Visits
Student Mobile Application
Transferring or Deleting your Account
For Parents/Guardians: Creating an Account & Linking to Students
For Parents/Guardians: Changing Your Email Address
Managing Your Financial Information
Reviewing Your Student's Information
For Parents/ Guardians: Viewing your Student’s Profile
For Parents/Guardians: Viewing your Student’s College List
For Parents/Guardians: Viewing your Student's Document Storage
Suggesting Colleges to Your Student
For Parents/Guardians: Suggesting a Particular College to my Student
For Parents/Guardians: Un-suggesting a College for my Student
Searching for Colleges
Parent Mobile Application
For Parents/Guardians: Signing In & The Parent/Guardian Dashboard (Parent Mobile)
For Parents/Guardians: My Students (Parent/Guardian Mobile)
For Parents/Guardians: College Search and Details (Parent Mobile)
For Parents/Guardians: Cost Calculator (Parent Mobile)
For Parents/Guardians: Messaging (Parent Mobile)
For Parents/Guardians: Surveys (Parent Mobile)
For Parents/Guardians: Parent/Guardian Profile (Parent Mobile)
For Parents/Guardians: Links (Parent Mobile)
Completing Required Documents
Deleting your Account
For Colleges: Admissions Officer Roles and Permissions
For Colleges: Adding & Inviting Admissions Staff
Document Types and Updates
For Colleges: Feature Update - Document Type Enhancements
For Colleges: Supported Document Types
For Colleges: Grade Reports
Document Delivery Configuration
For Colleges: Slate Mapping
For Colleges: Configuring SFTP Integration with Scoir
For Colleges: Configuring Slate Integration with Scoir
For Colleges: Configuring Document Delivery via API
For Colleges: Configuring Download & Delivery Preferences
For Colleges: The Scoir CSV/Manifest File
For Colleges: Reviewing & Downloading Documents
Scoir's Terms of Service
Updated by Client Success Team
Visits in Scoir can be either in-person or virtual. In this guide, we will walk you through the process of scheduling an in-person visit in your calendar.
Scoir Visits is a counselor communication tool for scheduling college visits and informing students of college visit dates and events.
(Step-by-step video can be found at the bottom of this page)
Topics covered in this article include:
Configure visits notifications
Actions described in this section require the Account Administrator role.
If you’d like students to receive emails about college visits, ensure that the ‘Send students email center,, bulk messages, and college visit notifications by email’ option is marked Yes in the Communications section of Account Settings.
Visit Availability fields overview
The following table defines all available fields that are editable dependent upon the type of visit you are creating.
This indicates if the meeting is an In-person or Virtual meeting
The location where the visit will take place/meeting link (if virtual)
*Option to allow college reps to add a meeting link (you can set this as a default in calendar settings).
The date of the visit.
The time the visit is scheduled to begin.
The time the visit is scheduled to end.
The internal description of the visit visible only to counselors and students.
The college(s) scheduled to attend, or the number of slots available for colleges to schedule.
*Additional visitor types are supported by selecting “other” as the College Name and providing contact information.
College Rep Instructions*
The instructions for college reps.
Rep Registration Window Closes
The number of days up to which a college rep can schedule for an available visit opening.
Max No. of Students
The maximum number of students who can register for the visit.
The rate at which you would like this availability to repeat.
Class Years Permitted to Attend*
The class years permitted to register for the visit.
The number of days prior to the visit a student must register to attend.
Fields denoted with an (*) are required.
Scoir offers four types of events that can be scheduled in your Calendar: open visit availability, single college visits, multi-college visits, and office hours.
Set visit availability
- Go to the Calendar page.
- On the Calendar page, click the + New button.
- Choose the Visit Type: Visit Availability, Single College Visit, Multi-College Visit, or Office Hours
- Provide all required fields and specify open or closed availability, then click Save and Publish.
- Once published, the visit will be visible on your calendar and made available to the students you have specified, or college reps will be able to schedule a visit with your high school in the time-slots provided.
Visit Availability allows for scheduling recurring openings
A Recurring Opening allows you to repeat availability. This means that visits can be scheduled in blocks of time as opposed to one by one, greatly reducing the amount of time it takes to schedule your availability.
- To create recurring openings, first check the Recurrence Checkbox. This will open up the options for recurring visits
- Choose the rate of recurrence e.g. every week, every 2 weeks (meaning every other week), the day of the week that the openings will be available, and the date at which you would like the recurrence to stop.
Existing events can be edited by selecting the event in your Calendar. This will open a window that presents information on when and where the visit is scheduled to take place, what reps are attending, how many students have registered, and the status of the event.
To message the attending rep or view their contact information, click their name. You will be presented with a window to compose a message. When you’re finished, click Send, or close the window.
To message all registered students, click the Message All button beneath the registered student list. You will be presented with a Bulk Message Students window and prompted to add a title and a message.
When you’re finished, click Send. Your message will be delivered to all students who have registered for the visit.
You can delete an event by clicking the Delete button.
You can duplicate an event by clicking the Duplicate button.
You can edit the details of an event by clicking the Edit button. This will present you with a window with all available details for the visit or opening.*
If the event you are editing is repeating, you will be prompted to select whether to edit that specific event, or edit that event and all of its future clones.
Students registered for this event will be notified of the event modification via email and a notification within Scoir.
You can print permission slips for all registered students by clicking the Print Permission Slips button for a printable PDF.
* Please note that changing some fields after an event has been published may cause errors due to date and time or registered attendees.
For more information on the notifications students receive about visits, visit this HelpDoc.
calendar, view, week, month, events