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Counselors: Uploading recommendations on Behalf of Others

If your school is participating in the Scoir + Common App integration, recommendations submitted on behalf of teachers or "Other Recommenders" cannot be delivered to Common App colleges.

These must be uploaded directly by the teacher. Any third-party recommenders (such as coaches or community members) must be requested by the student directly in Common App.

If a recommender—like a teacher, counselor, or someone outside your school—can’t submit their letter through Scoir, you can upload it on their behalf. The process varies slightly depending on who you're uploading for, but follows the same general steps.

Start by searching for the student and going to their profile. In the left menu, click Colleges & Applications, then go to Manage Documents.

Under the Recommendations section, click Add.

When the Add a Recommendation window opens, you’ll see a dropdown labeled On behalf of where you’ll choose the type of recommender you’re uploading for:

  • Myself - Select this option if you're submitting a counselor recommendation yourself, rather than uploading one on behalf of someone else. See our guide to adding your own counselor recommendations.
  • Teacher – Use this for current or former teachers whose letters should appear as teacher recommendations.
  • Counselor – Use this if the recommendation is from another counselor in your school or district.
  • Other – This option is for external recommenders like mentors, coaches, employers, or anyone else not affiliated with your school.

The fields and options that appear next will depend on the type of recommender you select.

Only PDF recommendation files can be uploaded unless your school allows typed text recommendations.

If Completing on Behalf of a Teacher

  • After selecting Teacher as the role you're submitting on behalf of, use the Select a teacher dropdown to search for and select the counselor’s name. If they aren’t listed, you can click Create new teacher and enter their information. 
    • When creating new teachers, use an email that isn't already linked to a Scoir account to avoid errors. The teacher will appear in your Users page after completing the recommendations and can be removed later without affecting the letter.
  • If the letter is intended for a specific college, use the college dropdown to search for and select the appropriate school. 
  • Next, click Upload Recommendation to include a PDF of the recommendation.

If Completing on Behalf of a Counselor

  • After selecting Counselor as the role you're submitting on behalf of, use the Find a counselor dropdown to search for and select the counselor’s name.
  • As with other recommender types, you can indicate whether the recommendation is for a specific college by selecting the school from the dropdown.
  • Depending on your school's settings, you’ll either upload a PDF of the letter or type the recommendation directly into Scoir.
If your school is participating in the Scoir + Common App integration, you won’t see the option to select a specific college when creating a counselor recommendation. College-specific recommendations cannot be sent to Common App.

If Completing on Behalf of an "Other" Recommender

  • After selecting Other as the role you're submitting on behalf of, you'll need to enter the recommender’s name and, optionally, their title.
  • If the letter is college-specific, you can search for and select the appropriate college from the dropdown. 
  • After that, click Upload Recommendation to include a PDF of the recommendation.
If your school will participate in the Scoir + Common App integration and a student needs a third-party recommendation (such as from a coach or community member) for a Common App application, the student must request it directly through Common App.

Finalizing the Recommendation

Once all required fields are complete and the recommendation is uploaded or written, click Complete to finalize the recommendation. 

Completed recommendations appear in the Recommendations section of a student’s Manage Documents page and are immediately available for application packets.

To learn more about using Scoir to manage recommendation letters, view our To learn more about using Scoir to manage recommendation letters, view our Letters of Recommendation video guide.

How did we do?

For Counselors: Viewing status of teacher recommendations

For Counselors: Managing FERPA on behalf of a student

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