Apply with Scoir
Applicant resources
For Students: How to Apply with Scoir
For Non Scoir High School/International/Transfer Students: How many recommendations do I need?
For Non Scoir High School/International/Transfer Students: Requesting letters of recommendation
For Non Scoir High School, International, and Transfer Students: Requesting transcripts, application documents, & letters of recommendation
Colleges resources
For Colleges: Scoir application integration checklist
For Colleges: Configuring your application
For Colleges: Application activation
For Colleges: Importing School Reference IDs
For Colleges: Testing your application
Recommender & supporter resources
Counselors
Getting started
For Counselors: Managing your account
Counselor Dashboard Overview
For Counselors/Teachers: Changing your email address
For Counselors: Creating a Demo Student Account
Using Scoir: A quick start guide for middle school counselors
Adding & managing students
For Counselors: Student roster overview
For Counselors: Add a new student
For Counselors: Student registration process
For Counselors: Labels overview
For Counselors: My student has a Scoir account but I can't see their data
For Counselors: Edit student profiles
For Counselors: Student transferring high schools
For Counselors: Removing students from Scoir
For Counselors: How to disenroll/delete students when using Clever
For Counselors: Recording scholarships and awards for students
Managing parents
For Counselors: Using the Parent Roster
For Counselors: Why can’t parents access surveys, scattergrams, forms, or other school data?
College & career planning
For Counselors: Viewing students’ career interests
For Counselors: PrinciplesYou character assessment overview
For Counselors: Searching and filtering colleges
For Counselors: Suggesting colleges
For Counselors: Add a college to a student's college list
For Counselors: Manage colleges on behalf of a student
For Counselors: View a student's college list in table format
For Counselors: Managing and using Scattergrams
For Counselors: Understanding List Scores
For Counselors: College Selectivity Levels & Student Match Levels overview
For Counselors: Using Predictive Chances
For Counselors: Setting Acceptance Likelihood
For Counselors: Set student outcomes and post-graduate plans
For Counselors: Discover Programs
For Counselors: Admission Intelligence FAQ
Document management
My Drive
For Counselors: Viewing your student's document storage (MyDrive)
For Counselors: Bulk add files & links to multiple My Drives
For Counselors: Adding a YouTube video to My Drive
Document preparation & uploading
For Counselors: Manage application materials
For Counselors: Secondary School Report (SSR) overview
For Counselors: Midyear Reports and Transcripts
For Counselors: Final Reports and Transcripts
For Counselors: Grade Reports (Individual)
For Counselors: Application fee waivers
For Counselors: Digitally signing Early Decision contracts
For Counselors: Completing second Early Decision sontract for the same student
For Counselors: Letters of recommendation
For Counselors: Add a counselor evaluation/recommendation
For Counselors: Viewing status of teacher recommendations
For Counselors: Uploading recommendations on behalf of an 'Other Recommender' outside of Scoir
For Counselors: Managing FERPA on behalf of a student
Understanding FERPA - Frequently asked questions
Document sending
For Counselors: Send application materials
For Counselors: Sending documents for individual students
For Counselors: Understanding what "Complete Packets Ready to Send" means
For Counselors: Understanding the "Needs Attention" document status
For Counselors: Cancel sent documents - the send docs "undo" button 😮
For Counselors: Resending an updated transcript after it was already sent
For Counselors: Why aren't documents appearing in the list to be sent to colleges?
Tracking & troubleshooting
Assignments & surveys
For Counselors: Using Plans
For Counselors: Create and assign Tasks
For Counselors: Using Forms
For Counselors: Creating, publishing, and editing Surveys
For Counselors: Viewing Survey results
For Counselors: How do students and parents know that a survey was sent?
For Counselors: Creating brag sheets in Scoir
Uploading test scores & other data
Test Score Imports: ACT score imports
Test Score Imports: ACT and PreACT scores via rapid manual entry
Uploading College Board test scores
Manually adding TOEFL scores for each student
For Counselors: Importing Custom Properties
Bulk add/update Grade Report
Bulk add/update Senior Courses
Bulk add/update Student GPAs
Bulk add/update Transcripts
Reporting
For Counselors: Running standard reports on student data
For Counselors: Creating custom reports
For Counselors: Exporting reports from student roster view
For Counselors: Custom Properties and Property Groups
Communication & notifications
For Counselors: Messaging students & parents in Scoir
For Counselors: The Email Center
For Counselors: Sending and scheduling emails
For Counselors: Emailing users using the advanced email integration
For Counselors: Scoir Library & Email Subscription management
For Counselors: What notifications will students receive from Scoir?
For Counselors: Notifications & alerts
Calendar & scheduling
Using the calendar
For Counselors: Calendar overview
For Counselors: Linking your Scoir calendar to an external calendar
Visits & office hours
For Counselors: Scheduling in-person visits & availability
For Counselors: Scheduling virtual visits
For Counselors: Scheduling visits for non-college organizations
For Counselors: Scheduling multiple college visits within the same time slot
For Counselors: Students' notification of college visits
For Counselors: Understanding Scoir RSVP dates
For Counselors: Scheduling office hours
For Counselors: Office hours from the student perspective
For Counselors: Edit or delete a visit
Resources & checklists
Students
Account setup & management
For Students: Scoir student overview [video]
For Students: Creating an account when invited by your high school
For Students: Creating an account on your own (non-Scoir high school student account)
For Students: How to tell if you are linked to a high school or not
For Students: Invite your parents/guardians
For Students: What to do if you have multiple accounts
For Students: Link your existing Scoir account to a high school
For Students: Change your email or add a backup email
For Students: Delete your account
Build your student profile
For Students: Personalize your dashboard & college preferences
For Students: Update your personal information
For Students: First generation students
For Students: FERPA Release and FERPA Waiver
For Students: Update your academic information
For Students: Record your activities and achievements
For Students: Create and export a resume
For Students: Managing your My Drive
Explore careers
For Students: Taking a career interest assessment
For Students: Taking the PrinciplesYou character assessment
For Students: Discover careers
For Students: Managing careers in your profile
For Students & Parents: Access College Guidance Network with single sign-on (SSO)
College planning
Explore colleges
For Students: Setting your college preferences
For Students: Student interest categories
For Students: Discover colleges
For Students: College profiles
For Students: Comparing colleges
For Students: Viewing Scattergrams
For Students: Discover Events
For Students: Discover Programs
Build & manage your college list
For Students: Understanding what it means to follow a college in Scoir
For Students: My Colleges
For Students: View your college list in a data table format
Create and Manage Views
The Balanced List Score
For Students: View & simulate your Predictive Chances for college admissions
For Students: Updating outcomes and post graduate plans
Application documents & resources
For Students: Understanding Test Optional, Test Free & Test Required SAT/ACT Scores
For Scoir connected students: Requesting a fee waiver
For Students: Early Decision contracts
For Scoir connected students: Requesting transcripts
For Scoir connected students: Requesting letters of recommendation
For Students: Checklist for ensuring application document delivery
For Students: The Scoir guide to the Common Application
Assignments
Office hours & visits
Scoir mobile app
College Admissions
Staff setup & management
For Colleges: Add & invite admissions staff
For Colleges: Admissions Officer roles & permissions
For Colleges: Remove admissions staff
Integrating Slate with Scoir
Integrating Slate with Scoir
Step 1: Prepare Slate for Scoir Documents and Record Creation
Step 2: Connect Slate and Scoir
Step 3: Map Scoir Student Data and Documents in Slate
For Colleges: Troubleshooting Slate integration with Scoir
For Colleges: Slate Integration - Message Scoir Students from Slate
Applications & documents
Application rounds & requirements
Introduction: Managing Application Rounds
Step 1: Creating Application Document Requirements
Step 2: Creating an Application Deadline
For Colleges: Edit, copy, and delete document requirements
Receiving documents
For Colleges: The Scoir CSV/Manifest file
For Colleges: Set up SFTP integration to recieve documents from Scoir
For Colleges: Troubleshoot configuration of SFTP integration with Scoir
For Colleges: Slate Mapping
For Colleges: Supported Document Types
For Non-Slate Colleges: Configuring File Preferences
For Colleges: Downloading & reviewing documents
For Colleges: Grade Reports
For Colleges: Scoir Index File
Managing college profile content
For Colleges: Premium Presence overview
For Colleges: Create & manage Posts, Events, and Programs
For Colleges: Events
For Colleges: Programs
For Colleges: Guidelines for college profile header photos
Student & guardian messaging
For Colleges: Outreach Messaging overview
For Colleges: Create one-time messages
For Colleges: Create automated messages
Calendar & visit scheduling
Data insights
District Administrators
For District Admins: Logging into your Network account
For District Admins: Getting started with a Network account
For District Admins: Adding and managing users in your Network account
For District Admins: Network roles and permissions
For District Admins: District communications
For District Admins: Setting up and enabling Advanced Email features
School Administrators
School account setup: Data collection process
Data gathering instructions for middle school accounts
ClassLink/Naviance - SIS-Students/Parent
ClassLink Roster/Naviance - SIS-Students/Parent (District)
ClassLink Rostering - SIS Students/Parents
ClassLink Rostering - SIS Students/Parents (District)
Clever Only - SIS Parents
Clever - SIS Parents (District)
Clever/Naviance - SIS-Parent
Clever/Naviance - SIS-Parent (District)
Naviance - SIS for Students/Parent/Teacher
Naviance - SIS Student/Parent/Teacher (District)
Naviance - to - Scoir: Application Outcomes for Current Students
SIS Only - Students/Parents/Teachers
SIS only - Students/Parents/Teachers (District)
Cialfo,Maia Learning, and Xello Historical Application Data (Alumni Only)
School account settings
School settings overview
Enable application materials (Documents)
Setting your high school student email domain
Setting up and enabling Advanced Email
Ensuring Scoir access and emails will be delivered
Request a GPA scale change
Display school photos for students on their profile
Configuring Your SSR - Secondary School Report
Managing Student Transcript Settings
Configuring FERPA Waiver & Release Forms
Managing Your recommendations settings
School logo and template for teacher recommendations
Student self-reporting for GPA and test scores
Pending Acknowledgement
Predictive Chances and Scattergram display settings
For Counselors: Overriding a college's application document requirements
Can counselors control who sees Balanced List scores?
Can counselors adjust Balanced List requirements?
Adjust Balanced List scoring to focus on Applying and Applied colleges
User setup & roles
Users page overview
Adding and removing counselors and other staff to Scoir
Inviting faculty and staff
Understanding and assigning roles and permissions
Inviting Students
Assigning counselors to students
Inviting parents/guardians
Informing your users
Data uploads
Parents
Account setup & management
For Parents/Guardians: Managing your email notifications
For Parents/Guardians: Changing your email address
For Parents/Guardians: Creating and managing your account and linking to students
For Parents/Guardians: Change your Scoir password
Supporting your students
For Parents/Guardians: View your student’s college list
For Parents: View your student’s college list in a data table format
For Parents/Guardians: Suggesting colleges
For Parents/Guardians: Unsuggesting a college for my student
For Parents/Guardians: View and simulate your student’s Predictive Chances
For Parents/Guardians: Viewing your student's document storage in My Drive
For Parents/Guardians: Digitally signing your student's early decision contract
How parents can sign the FERPA release
Searching for colleges
For Parents/Guardians: Searching for colleges
For Parents/Guardians: Viewing college profiles
For Parents/Guardians: Viewing Scattergrams
For Parents/Guardians: Comparing colleges
For Parents/Guardians: Financial information & estimates
For Parents/Guardians: Discover College Events
For Parents/Guardians: Discover Programs
Assignments
Scoir mobile app
Teachers
Community Based Organizations (CBOs)
Product Updates
Table of Contents
- Frequently Asked Questions
- Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
- Does FERPA even apply to my high school?
- Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
- Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
- What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
- What's the difference between a FERPA Release and a FERPA Waiver?
- Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
- Why is SCOIR’s release and waiver language different than The Common Application’s?
- Browse by topic
- Counselors
- Document management
- Document preparation & uploading
- Understanding FERPA - Frequently asked questions
Understanding FERPA - Frequently asked questions
- Frequently Asked Questions
- Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
- Does FERPA even apply to my high school?
- Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
- Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
- What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
- What's the difference between a FERPA Release and a FERPA Waiver?
- Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
- Why is SCOIR’s release and waiver language different than The Common Application’s?
Frequently Asked Questions
Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
Short Answer
No, but without a release authorization students and parents can request to see copies of everything you send. You must then provide access to the requested information within 45 days.
Long Answer
FERPA §99.31(a)(2) permits disclosure of Personally Identifiable Information from an educational record without prior consent when that disclosure is part of an application for enrollment in another academic institution. However, this is subject to §99.34.
- 99.34(a)(1)(i) states that you do not need to notify the parent/student about the disclosure if the parent or “eligible student" requested the disclosure. Unfortunately, transcript and recommendation requests usually come from students, not parents, and students are often under age 18, which means they are not “eligible students.”
- 99.34(a)(1)(ii) states that a notice is not required if your annual FERPA Notice includes a statement that your school "forwards education records to other agencies or institutions that have requested the records and in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student's enrollment or transfer.” However…
- 99.34(a)(2) states that you must also provide “the parent or eligible student, upon request, a copy of the record that was disclosed.”
- 99.10(b) states that you must comply with a parent’s or eligible student’s request for access to records “within a reasonable period of time, but not more than 45 days after [you have] received the request.”
Does FERPA even apply to my high school?
Short Answer
Probably, but not necessarily.
Long Answer
FERPA regulations apply to any public or private agency or institution “to which funds have been made available under any program administered by” the U.S. Department of Education. This includes funds provided “by grant, cooperative agreement, contract, subgrant, or subcontract” as well as funds “provided to students attending the agency or institution” which are paid “to the agency or institution by those students for educational purposes, such as under the Pell Grant Program and the Guaranteed Student Loan Program.”
If FERPA applies to any part of an educational agency or institution, then the regulations “apply to the recipient as a whole, including each of its components (such as a department within a university).”
FERPA does not apply if students attending an educational agency or institution solely receive non-monetary benefits under a program administered by the Department of Education
Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
Yes, FERPA §99.30(d) states that written consent “may include a record and signature in electronic form that (1) identifies and authenticates a particular person as the source of the electronic consent; and (2) indicates such person's approval of the information contained in the electronic consent.” Usernames and passwords satisfy the identification and authentication element in part (1) of this provision.
Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
Yes, FERPA §99.31(a)(1)(i)(A) specifically permits the disclosure of such information to “other school officials, including teachers,” within the school provided they “have legitimate educational interests.”
What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
It’s possible, but unlikely, that a student will read your letters of recommendation once they are in college. Without a signed waiver, a student has the right to access confidential information related to her/his application of admission. This right only applies to those held by colleges in which they are enrolled. The student would have to go through a formal FERPA request process to access those records, and there’s no requirement of colleges to hold those letters of recommendation after an admissions decision is made.
What's the difference between a FERPA Release and a FERPA Waiver?
Both documents provide clarity with regards to the disclosure of personally identifiable information contained in education records and protect the confidentiality of information provided during the college application process.
The FERPA Release applies to the high school and should be collected and maintained by the high school.
The FERPA Waiver applies to colleges and should be forwarded to colleges along with other application-related documents.
Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
Short Answer
FERPA Release: If the student is 18 or older, then only the student needs to sign. If the student is under the age of 18, then only a parent/guardian needs to sign.
FERPA Waiver: Only the student needs to sign.
Long Answer
FERPA §99.30 requires “a signed and dated written consent” from a “parent or eligible student” prior to disclosing “personally identifiable information from the student's education records.” §99.3 defines ‘eligible student’ as "a student who has reached 18 years of age or is attending an institution of postsecondary education.
- 99.5(c) limits a student’s rights to inspect records, “including records maintained in connection with the student's application for admission,” to educational institutions in which the “student is accepted and attends.” Since students must be attending a postsecondary institution to have these rights, they are deemed eligible students regardless of age.
Why is SCOIR’s release and waiver language different than The Common Application’s?
CommonApp’s “release authorization” language is limited to documents sent to colleges. It does not protect you when sending documents to non-academic institutions. Without a separate release incorporating language similar to ours, you are violating a student’s rights under FERPA anytime you send a transcript to places such as NCAA Eligibility Center or a foundation in support of a scholarship application.
Furthermore, CommonApp’s “waiver” language only applies to letters of recommendation sent via the CommonApp. It would not apply to documents sent via other means or to other confidential notes in the possession of a college admissions office. Many college students recently exploited this loophole in a well-publicized situation at Stanford University and many other colleges.
Lastly, CommonApp states that students cannot revoke their waiver, which is a direct violation of FERPA §99.12(c)(3), which states that a waiver “may be revoked with respect to any actions occurring after the revocation.”
SCOIR’s release and waiver language more closely resembles language used in the FERPA legislation and provides both high school counselors and college admissions offices greater protection and clarity.