Apply with Scoir (currently building)
Colleges - Apply with Scoir
For Colleges: Configuring Apply with Scoir
For Colleges: Apply with Scoir Application Activation
Application Profile PDF Updates
For Colleges: Scoir Application Integration Checklist
Supporter - Non Scoir Supporters not linked to a High School
Counselors
Getting Started
Counselor Dashboard Overview
For High School Staff (Counselors/Teachers): Managing Your Account
For Counselors: Creating a Demo Student Account
Managing Students
For Counselors: Add A New Individual Student
For Counselors: Student Registration Process
For Counselors: My student has a Scoir account but I can't see their data
For Counselors: Edit Student Profiles
For Counselors: Sorting Students using Filters
For Counselors: Create and Manage Student Groups
For Counselors: Viewing your Student's Document Storage (MyDrive)
For Counselors: Bulk Adding Files & Links to My Drive
For Counselors: Adding a YouTube video to My Drive
For Counselors: Recording Scholarships and Awards for Students
For Counselors: Set Student Outcomes and Post-Graduate Plans
For Counselors: Student Transferring High Schools
For Counselors: Removing Students from Scoir
For Counselors: How to Disenroll/Delete Students When You Use Clever
Managing Parents
Messaging & Communications
For Counselors: Messaging Students and Parents/Guardians Directly in Scoir
For Counselors: The Email Center
For Counselors: Sending and Scheduling Emails
For Counselors: Implemented Advanced Email Integration
For Counselors: Scoir Library & Email Subscription Management
For Counselors: Creating, Publishing, and Editing Surveys
For Counselors: Viewing Survey Results
For Counselors: How do Students and Parents/Guardians know that a Survey was Sent?
For Counselors: What Notifications Will Students Receive
For Counselors: Creating Brag Sheets in Scoir
For Counselors: Notifications & Alerts
Managing Application Documents & Materials
For Counselors: Manage Application Materials
For Counselors: Send Application Materials
For Counselors: Sending Documents for Individual Students
For Counselors: Understanding What "Complete Packets Ready to Send" Means
For Counselors: Understanding What "Needs Attention" Means
For Counselors: Cancel Sent Documents - The Send Docs "Undo" Button 😮
For Counselors: Resending an Updated Transcript after it was already Sent
For Counselors: Documents Don't Populate to be Sent to College
For Counselors: Track Application Materials
For Counselors: Troubleshooting "Missing" Documents
For Counselors: How Documents Are Processed by Colleges and Universities
For Counselors: Changing Deadline Dates in Scoir
For Counselors: Secondary School Report (SSR) Overview
For Counselors: Midyear Reports and Transcripts
For Counselors: Final Reports and Transcripts
For Counselors: Grade Reports (Individual)
For Counselors: Application Fee Waivers
For Counselors: Digitally Signing Early Decision Contracts
For Counselors: Completing Second Early Decision Contract for the Same Student
For Counselors: Letters of Recommendation
For Counselors: Add a Counselor Evaluation/Recommendation
For Counselors: Viewing Status of Teacher Recommendations
For Counselors: Uploading Recommendations on Behalf of Teachers/Counselors/Other
For Counselors: Managing FERPA on Behalf of a Student
Understanding FERPA - Frequently Asked Questions
For Counselors: Configuring Your Browser to Download Documents
College Search & Exploration
For Counselors: Manage Colleges on Behalf of a Student
For Counselors: Suggesting Colleges
For Counselors: Setting Acceptance Likelihood
For Counselors: Managing and Using Scattergrams
Visits, Office Hours, and Calendar Management
For Counselors: Calendar Overview
For Counselors: Linking to an External Calendar
For Counselors: Scheduling In-Person Visits & Availability
For Counselors: Scheduling Virtual Visits
For Counselors: Scheduling Visits for Non-College Organizations
For Counselors: Creating Multiple College Visits at the Same Time
For Counselors: Students' Notification of College Visits
For Counselors: Understanding Scoir RSVP Dates
For Counselors: Scheduling Office Hours
For Counselors: Office Hours from the Student Perspective
For Counselors: How to Delete or Edit a Visit
Reporting
For Counselors: Running Standard Reports on Student Data
For Counselors: Creating Custom Reports
For Counselors: Exporting Reports from Student Roster View
Bulk Add/Update Student Documents & GPAs
Bulk Add/Update Grade Report
Bulk Add/Update Senior Courses
Bulk Add/Update Student GPAs
Bulk Add/Update Transcripts
Importing Test Scores to Scoir
Test Score Imports: ACT Score Imports
Test Score Imports: ACT and PreACT Scores via Rapid Manual Entry
Test Score Imports: College Board (AP, PSAT/NMSQT, SAT)
TOEFL Scores via Manual Entry
Class Rollover in Scoir and Counselor/Student Access
For Counselors: Viewing Students’ Career Interests
For Counselors/Teachers: Updating your email
College Admissions
Creating & Managing Users
For Colleges: Adding & Inviting Admissions Staff
For Colleges: Admissions Officer Roles and Permissions
For Colleges: Removing Admissions Staff
Viewing Your Dashboard
Managing Your School Profile
For Colleges: Content Management
For Colleges: College Profiles
For Colleges: Guidelines for College Profile Header Photos
Scheduling & Managing Visits
Managing Applications and Documents
For Colleges: Managing Application Rounds (Requirements and Deadlines)
For Colleges: The Scoir CSV/Manifest File
For Colleges: Configuring SFTP Integration with Scoir
For Colleges: Troubleshooting Configuration of SFTP Integration with Scoir
For Colleges: Slate Mapping
For Colleges: Supported Document Types
For Non-Slate Colleges: Configuring File Preferences
For Colleges: Reviewing & Downloading Documents
For Colleges: Grade Reports
For Colleges: Applicant Insights & Management
For Colleges: Scoir Index File
Engaging with Students
For Colleges: Sessions
For Colleges: Outreach Messages
For Colleges: Outreach Messages, One Time Messages
For Colleges: Outreach Messages, Automated Messages
Uploading and Mapping Your End of Cycle Report
Integrating Slate with Scoir
District Administrators
Getting Started
For District Admins: Getting Started with a Network Account
For District Admins: Logging into Your District or Network Account
Creating & Managing Users
For District Admins: Adding and Managing Users in Your Network Account
For District Admins: Network Roles and Permissions
District Communications
High School Account Administrators
Gathering Your Data for Account Setup
ClassLink/Naviance - SIS-Parent
ClassLink Roster/Naviance - SIS-Parent (District)
ClassLink Rostering - SIS Parents
ClassLink Rostering - SIS Parents (District)
Clever Only - SIS Parents
Clever - SIS Parents (District)
Clever/Naviance - SIS-Parent
Clever/Naviance - SIS-Parent (District)
Naviance Only - Students SIS/Parent/Teacher
Naviance Only - SIS Student/Parent/Teacher (District)
Naviance - to - Scoir: Application Outcomes for Current Students
SIS Only - Students/Parents/Teachers
SIS only - Students/Parents/Teachers (District)
Creating & Managing Users
Users Page Overview
Adding and Removing Teachers, Counselors and Staff
Inviting Faculty and Staff
Faculty and Staff Roles and Permissions
Inviting Students
Assigning Counselors to Students
Inviting Parents/Guardians
Informing Your Users
Rollout Best Practices
Managing School & Account Settings
School Account & Settings Overview
Enable Application Materials (Documents)
Setting Your High School Student Email Domain
Setting Up and Enabling Advanced Email
Ensuring Scoir Access and Emails will be Delivered
Request a GPA scale change
Display School Photos For Students on their Profile
Configuring Your SSR - Secondary School Report
Managing Student Transcript Settings
Configuring FERPA Waiver & Release Forms
Managing Your Recommendations Settings
School Logo and Template for Teacher Recommendations
Student Self-Reporting for GPA and Test Scores
Pending Acknowledgement
Understanding Scattergram Display Settings
Editing the Global Requirements for a College
Updating Your Data/Bulk Imports
Parents
Managing Your Students
For Parents/Guardians: Viewing your Student's Document Storage in My Drive
For Parents/Guardians: Digitally Signing Your Student's Early Decision Contract
Searching for Colleges
For Parents/Guardians: Searching for Colleges
For Parents/Guardians: Viewing your Student’s College List
For Parents/Guardians: Viewing College Profiles
For Parents/Guardians: College Compare
For Parents/Guardians: Viewing Scattergrams
For Parents/Guardians: Suggesting Colleges
For Parents/Guardians: Unsuggesting a College for my Student
Managing Your Financial Information
Managing Your Account
Students
Getting Started
For Students: Scoir Student Overview [Video]
For Students: Creating an Account When Invited by Your High School
For Students: Creating an Account on Your Own (Non-Scoir High School Student Account)
For Students: How to Tell if You are Linked to a High School or Not
For Students: Inviting Your Parents/Guardians
Managing Your Account
For Students: What To Do If You Have Multiple Accounts
For Students: Linking Your Existing Scoir Account to a High School
For Students: Changing Email Addresses or Adding Backup Email
For Students: How to Delete Your Account
For Students: Managing your My Drive
Completing Your Profile
For Students: Personalizing your Dashboard & College Preferences
For Students: Updating your Personal Details
For Students: First Generation Students
For Students: FERPA Release and FERPA Waiver
For Students: Updating Your Academic Information
For Students: Recording Your Activities and Achievements
For Students: Create and Export a Resume
Discovering Careers
For Students: Discover Careers
For Students: Taking a Career Assessment
For Students: Managing Careers in Your Profile
Searching For Colleges
For Students: Setting Your College Preferences
For Students: Student Interest Categories
For Students: Discover Colleges
For Students: College Profiles
For Students: Comparing Colleges
For Students: Viewing Scattergrams
Managing Your College List
For Students: Following a College in Scoir
For Students: My Colleges
For Students: Updating Outcomes and Post Graduate Plans
Applying with Scoir
For Students: Discovering Colleges You Can Apply To Using Scoir
For Students: How to Log into Apply with Scoir
For Students: Applying to Colleges Using Scoir
For Transfer Students: How to Apply with Scoir as a Transfer Student
For Scoir Connected Students: Filling Out Your Application Profile
For Non-Scoir High School/International Students: Filling Out Your Application Profile
Application Documents for Scoir Connected Students
For Students: Understanding Test Optional, Test Free & Test Required SAT/ACT Scores
For Scoir Connected Students: Requesting a Fee Waiver
For Students: Early Decision Contracts
For Scoir Connected Students: Requesting Transcripts
For Scoir Connected Students: Requesting Letters of Recommendation
For Students: Checklist for Ensuring Application Document Delivery
For Students: The Scoir Guide to The Common Application
Application Documents for Non Scoir High School/International/Transfer Students
For Non Scoir High School/International/Transfer Students: Requesting a Fee Waiver
For Non Scoir High School/International/Transfer Students: Requesting Transcripts & Application Documents
For Non Scoir High School/International/Transfer Students: Requesting Recommendations
Registering For College Visits & Office Hours
Student Mobile Application
Teachers
Community Based Organizations (CBOs)
Scoir's Terms of Service
Revision History to Scoir's College Terms of Service
Revision History to Scoir's High School Terms of Service
Scoir U
Table of Contents
- Frequently Asked Questions
- Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
- Does FERPA even apply to my high school?
- Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
- Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
- What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
- What's the difference between a FERPA Release and a FERPA Waiver?
- Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
- Why is SCOIR’s release and waiver language different than The Common Application’s?
- All Categories
- Counselors
- Managing Application Documents & Materials
- Understanding FERPA - Frequently Asked Questions
Understanding FERPA - Frequently Asked Questions
Updated
by Mike
- Frequently Asked Questions
- Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
- Does FERPA even apply to my high school?
- Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
- Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
- What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
- What's the difference between a FERPA Release and a FERPA Waiver?
- Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
- Why is SCOIR’s release and waiver language different than The Common Application’s?
Frequently Asked Questions
Do I need a signed FERPA Release to send transcripts and recommendations to colleges?
Short Answer
No, but without a release authorization students and parents can request to see copies of everything you send. You must then provide access to the requested information within 45 days.
Long Answer
FERPA §99.31(a)(2) permits disclosure of Personally Identifiable Information from an educational record without prior consent when that disclosure is part of an application for enrollment in another academic institution. However, this is subject to §99.34.
- 99.34(a)(1)(i) states that you do not need to notify the parent/student about the disclosure if the parent or “eligible student" requested the disclosure. Unfortunately, transcript and recommendation requests usually come from students, not parents, and students are often under age 18, which means they are not “eligible students.”
- 99.34(a)(1)(ii) states that a notice is not required if your annual FERPA Notice includes a statement that your school "forwards education records to other agencies or institutions that have requested the records and in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student's enrollment or transfer.” However…
- 99.34(a)(2) states that you must also provide “the parent or eligible student, upon request, a copy of the record that was disclosed.”
- 99.10(b) states that you must comply with a parent’s or eligible student’s request for access to records “within a reasonable period of time, but not more than 45 days after [you have] received the request.”
Does FERPA even apply to my high school?
Short Answer
Probably, but not necessarily.
Long Answer
FERPA regulations apply to any public or private agency or institution “to which funds have been made available under any program administered by” the U.S. Department of Education. This includes funds provided “by grant, cooperative agreement, contract, subgrant, or subcontract” as well as funds “provided to students attending the agency or institution” which are paid “to the agency or institution by those students for educational purposes, such as under the Pell Grant Program and the Guaranteed Student Loan Program.”
If FERPA applies to any part of an educational agency or institution, then the regulations “apply to the recipient as a whole, including each of its components (such as a department within a university).”
FERPA does not apply if students attending an educational agency or institution solely receive non-monetary benefits under a program administered by the Department of Education
Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?
Yes, FERPA §99.30(d) states that written consent “may include a record and signature in electronic form that (1) identifies and authenticates a particular person as the source of the electronic consent; and (2) indicates such person's approval of the information contained in the electronic consent.” Usernames and passwords satisfy the identification and authentication element in part (1) of this provision.
Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?
Yes, FERPA §99.31(a)(1)(i)(A) specifically permits the disclosure of such information to “other school officials, including teachers,” within the school provided they “have legitimate educational interests.”
What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?
It’s possible, but unlikely, that a student will read your letters of recommendation once they are in college. Without a signed waiver, a student has the right to access confidential information related to her/his application of admission. This right only applies to those held by colleges in which they are enrolled. The student would have to go through a formal FERPA request process to access those records, and there’s no requirement of colleges to hold those letters of recommendation after an admissions decision is made.
What's the difference between a FERPA Release and a FERPA Waiver?
Both documents provide clarity with regards to the disclosure of personally identifiable information contained in education records and protect the confidentiality of information provided during the college application process.
The FERPA Release applies to the high school and should be collected and maintained by the high school.
The FERPA Waiver applies to colleges and should be forwarded to colleges along with other application-related documents.
Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?
Short Answer
FERPA Release: If the student is 18 or older, then only the student needs to sign. If the student is under the age of 18, then only a parent/guardian needs to sign.
FERPA Waiver: Only the student needs to sign.
Long Answer
FERPA §99.30 requires “a signed and dated written consent” from a “parent or eligible student” prior to disclosing “personally identifiable information from the student's education records.” §99.3 defines ‘eligible student’ as "a student who has reached 18 years of age or is attending an institution of postsecondary education.
- 99.5(c) limits a student’s rights to inspect records, “including records maintained in connection with the student's application for admission,” to educational institutions in which the “student is accepted and attends.” Since students must be attending a postsecondary institution to have these rights, they are deemed eligible students regardless of age.
Why is SCOIR’s release and waiver language different than The Common Application’s?
CommonApp’s “release authorization” language is limited to documents sent to colleges. It does not protect you when sending documents to non-academic institutions. Without a separate release incorporating language similar to ours, you are violating a student’s rights under FERPA anytime you send a transcript to places such as NCAA Eligibility Center or a foundation in support of a scholarship application.
Furthermore, CommonApp’s “waiver” language only applies to letters of recommendation sent via the CommonApp. It would not apply to documents sent via other means or to other confidential notes in the possession of a college admissions office. Many college students recently exploited this loophole in a well-publicized situation at Stanford University and many other colleges.
Lastly, CommonApp states that students cannot revoke their waiver, which is a direct violation of FERPA §99.12(c)(3), which states that a waiver “may be revoked with respect to any actions occurring after the revocation.”
SCOIR’s release and waiver language more closely resembles language used in the FERPA legislation and provides both high school counselors and college admissions offices greater protection and clarity.