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Counselors: Create a Secondary School Report (SSR) for Individual Students

Counselors create School Reports directly from each student’s profile in Scoir. This guide walks through the process for all schools and explains an extra step for schools using the Scoir + Common App integration.

Before creating School Reports, make sure your School Reports template is set up for the current school year. This template fills in school information automatically. If you need template access, contact your Scoir Account Administrator.
If your high school does not use Scoir, please use the directions here which includes a Secondary School Report template as well.

Before You Create a School Report

Before creating a student’s Secondary School Report (SSR), confirm that your School Reports template is set up and that key documents have been uploaded for each student. While you can upload documents during the SSR process, we recommend uploading them beforehand to make the process smoother—especially for schools using the Common App integration.

Here’s a quick checklist to help you prep before creating an SSR:

For schools using the Common App integration

We recommend uploading the following documents before creating the SSR. When a student applies via the Common App, these documents are attached to the SSR and sent together. For all other application methods, these documents are sent as separate, individual files.

💡 Best practice: Upload all documents before creating the SSR to avoid delays or submission issues.

Create a School Report

To create a School Report, open the student's profile in Scoir and go to Colleges & Applications on the left menu and select Manage Documents.

Under Other Documents, find Secondary School Report and click Create.

Once clicked, the SSR form will appear where you can add details about the student like Class Rank, Ratings, Senior Courses, etc. Keep in mind that the fields you see depend on your school's template settings.

If your school uses the Common App integration and the Relative Assessment toggle is disabled in the template, the question “How would you recommend this student?” will still appear in that section. This question is required by the Common App and cannot be removed.

Senior Courses will appear automatically if they’ve already been uploaded—whether in bulk or individually. Just be sure to check the box to include them in the School Report.

To upload a new Senior Course file, click Upload Senior Courses and select your PDF file (maximum size: 2MB). Once uploaded, they'll appear and be attached to your SSR.

You can only include one Senior Courses file. After uploading, Senior Courses are not automatically selected—be sure to click the checkmark icon until it turns blue. Only the Senior Course files with the blue checkmarks will be included when you finalize and send the SSR.

If multiple files are uploaded, uncheck any you don't want to send.

For schools using the Scoir + Common App Integration only: Common App requires the submission of at least one transcript, and up to three additional transcripts (including Transfer Transcripts), with each School Report submission.

You will have the opportunity to determine what you'd like to have sent along with the School Report. Initial transcripts already uploaded will be automatically associated and up to three additional transcripts can optionally be selected for inclusion.

If you determine that the automatically associated Initial Transcript isn't appropriate for inclusion, you will need to replace this document before proceeding.

 If you haven't yet uploaded an Initial Transcript or Additional Transcripts for the student, you'll have the opportunity to do so here.

To upload new transcripts directly in the SSR, click Upload Initial, Upload Additional, or Upload Transfer and select your PDF file (maximum size: 2MB). Once uploaded, they'll appear and be attached to the School Report.

You can include up to 3 additional/transfer transcripts. After uploading, they are not automatically selected—be sure to click the checkmark icon until it turns blue for each transcript you want to include. Only the additional/transfer transcripts with the blue checkmarks will be included when you finalize and send the SSR.

If you have more than three files, uncheck any you don’t want to send.

After uploading transcripts, check the box to confirm a transcript is or will be included. Failure to attach one may result in your Common App Online account being closed.

The Counselor Information is automatically completed with details for the counselor who is creating the SSR. If you are not the student’s assigned counselor, your name and phone number will appear as the signatory. Complete any remaining fields as required.

If your school uses the Common App integration, the student’s assigned counselor will be listed on the SSR when it is sent to Common App colleges—even if another school official created the SSR.

For all other application methods, or if your school is not using the integration, the name of the person who completed the SSR will appear as the signatory.

As you fill out the School Report, click on Preview to review your SSR and ensure all details are accurate. If you find any outdated information, simply update your SSR template. Your in-progress SSR will reflect these changes and be saved as a draft, allowing you to continue from where you left off.

Once you've filled in all required fields, click Complete to finalize the report.

The completed report will appear in the student's Manage Documents page on their profile and be included in their application packets.

You can click on the finalized report to preview it or delete it if needed.

For Common App–integrated schools, a Common App School Report is used for students’ Common App applications, while all other applications include the Scoir Secondary School Report. 

Previewing & Sending School Reports

To send a school report for a student, go to their profile, expand the Colleges & Applications section, and select Send Documents. You’ll then see each college in the student’s Applying or Applied list, along with its document requirements.

You can click the School Report (SSR) or any other document in the packet to preview it before sending.

  • For Common App colleges (synced via the integration), the preview will display the Common App School Report
  • For non–Common App colleges, the preview will display the Scoir School Report.

Both versions include the same core information, but the Common App version uses their formatting standards and logo.

For Common App colleges (synced via the integration), the initial transcript, any additional transcripts, and the school profile (if uploaded) are bundled automatically with the SSR.

For non–Common App colleges (or if your school isn’t using the integration), these appear as separate documents.

We strongly recommend previewing the SSR to confirm that all details are correct before sending. If you notice an error or want to add missing information, go back to the student’s Manage Documents page on their profile, delete the SSR, and recreate it with the corrections.

Once everything looks accurate, you can click Send next to the document to send it to that specific college, or use the other options to send multiple documents (including the SSR) at once.

To learn more about sending documents, see:


Video Overview

Frequently Asked Questions

Why isn't my data displayed correctly when I click "View Secondary School Report"?
The data shown is only a 'sample' and does not reflect your school's actual information. To view the correct data for your high school, you must navigate to a student's Manage Documents tab and create an SSR.
Will my phone number be included in the SSR?
Phone numbers are specific to each counselor and will not appear on the SSR until the counselor has electronically signed it. Once signed, the phone numbers will be displayed on the SSR. To ensure your phone number is included, we recommend adding or updating it in your Personal Profile before electronically signing the SSR.
Can I add a fax number?
If you want fax numbers included on SSRs, they must be manually entered. Since school data is mostly available online, colleges can access fax numbers if necessary. Otherwise, email and phone will be provided as contact information.
Are updates to the SSR template applied to in-progress reports?
Yes! If you notice outdated information when previewing a report, simply update your SSR template. Your in-progress SSR will reflect these changes, allowing you to continue from where you left off.

How did we do?

For Counselors: Manage application materials

Counselors: Midyear Reports and Transcripts

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