Getting Started with Districts and Networks

Adding and Managing Users to Your District or Network of Schools

Logging-in to Your District or Network Account

Naviance Export Instructions

Naviance Exporting Scholarship Data

PowerSchool Exporting of Student Data

Infinite Campus Exporting of Student Data

Uploading College Board Test Scores to Scoir

Entering ACT and PreACT Scores via Rapid Manual Entry

Entering TOEFL Scores into Scoir

Add/Update SAT Scores

Add/Update ACT Scores

Add/Update PSAT Scores

Add/Update PSAT/NMSQT Scores

Add/Update College Board AP Scores

College Board Test Score Imports

Bulk Add and Update Students

Student Historical Applications Import

Bulk Add/Update Transcripts

Bulk Adding/Updating Transcripts from the FASTER system (Florida)

Bulk Add/Update Student GPAs

Bulk Add School Photos

Bulk Adding Counselors, Faculty, and Staff

Importing Parent/Guardian Data

Viewing/Adding College Contacts

Importing Other Data Updates

Understanding Error Messages

Exporting Application Data from Naviance

Clever Integration with Data from Naviance including Parent Data

Clever Integration with Data from Your SIS including Parent Data

Clever Integration with Data from your SIS

Roles and Permissions

Assigning User Roles

The Counselor/Teacher Role

Adding and Managing Faculty and Staff

Create Individual Staff User Accounts

Edit or Delete a User

Inform your Students - Notification Template for Students

Inform your Parents/Guardians - Notification Template for Parents/Guardians

Inform your Teachers - Notification Template for Faculty

Informar a sus Estudiantes - Plantilla de notificación para los Estudiantes

Informar a sus Padres/Tutores Legales - Plantilla de notificación para los Padres/Tutores Legales

Informar a su Personal Docente - Plantilla de notificación para el Personal Docente

Invite Students Individually

Invite Students Using Filters

Invite Students By Class Year

Posting a URL for Student Signups

Inviting Teachers to Join Scoir

Checking Teacher Registration Status

Invite Parents/Guardians by Class Year

Parents/Guardians Report Invalid Email Registration Link

What Does The Invite Email Look Like

(Bulk Action) Inviting Users

Ensuring Emails will be Delivered

Rollout Best Practices

Bulk Assign or Re-Assign of Counselor(s) to Students

Individual Assign or Re-assign Counselor(s) to Students

School Account & Settings Overview

Setting Your High School Student Email Domain

Request a GPA scale change

Display School Photos For Students on their Profile

Managing Student Transcript Settings

Enable YouScience Access for Students

Student Self-Reporting for GPA and Test Scores

Pending Acknowledgement

Understanding Scattergram Display Settings

Managing Your Recommendations Settings

FERPA Release and Waiver Form Settings

FERPA Waivers

FERPA Releases

FERPA Release and Waivers - The Student Perspective

FERPA Overview

Scoir SSR - School-Specific Custom Configurations

Scoir SSR - Student-Specific Custom Configurations

[Video] Configuring Your School Reports Template

School Logo and Template for Teacher Recommendations

For Counselors: Phone Number Showing Up on the SSR

Users Page Overview

Enable Application Material Processing

Counselor Dashboard Overview

Edit the Global Requirements for a College

Advanced Email Integration

Setting Up and Enabling Advanced Email Features

For Counselors: Forgotten Password

For Counselors: I received an email but I never registered my account

For Counselors: My Facebook and Twitter Login Are No Longer Working

For Counselors: Notification Settings

For Counselors: Updating/Changing Your Email

For Counselors: Re-Inviting Users after Invitations Expire

For Counselors: Add A New Individual Student

For Counselors: Student Registration Process

For Counselors: Sorting Students using Filters

For Counselors: Edit Student Profiles

For Counselors: Creating a Demo Student Account

For Counselors: Student Transferring High Schools

For Counselors: YouScience Aptitude & Career Assessment Settings in Scoir

For Counselors: Create and Manage Student Groups

For Counselors: Viewing your Student's Document Storage (MyDrive)

For Counselors: Bulk Upload a File to Multiple My Drives

For Counselors: Bulk Add a Link to Multiple My Drives

For Counselors: Adding a YouTube video to My Drive

For Counselors: Removing an Inactive Student from Scoir

For Counselors: Removing an Active Student from Scoir

For Counselors: How to Disenroll/Delete Students When You Use Clever

My student has a Scoir account but I can't see their data

For Counselors: Adding Parents/Guardians to Scoir

For Counselors: Suggest a College to a Student

For Counselors: College List Table View

For Counselors: Acceptance Likelihood - Reach/Level/Likely

For Counselors: How to Add Colleges for a Student

For Counselors: Removing a College After Adding it to Student's Applying or Applied

For Counselors: Using Scattergrams to Assess Admissions Probability

For Counselors: Using Hooks to Add Context to Scatterplot Points

For Counselors: Search for a College as a Student

For Counselors: Applications Overview - Student Document Management

For Counselors: Manage Application Materials

For Counselors: Understanding What "Needs Attention" Means

For Counselors: Understanding What "Complete Packets Ready to Send" Means

For Counselors: Where do I see my student's transcripts?

For Counselors: Application Fee Waivers

For Counselors: Application Fee Waivers (download)

For Counselors: Secondary School Report (SSR) Overview

For Counselors: Midyear Reports and Transcripts

For Counselors: Final Reports and Transcripts

For Counselors: Grade Reports

For Counselors: Changing Download Preferences in Firefox

For Counselors: Changing Download Settings in Chrome

For Counselors: Letters of Recommendation

For Counselors: Add a Counselor Evaluation/Recommendation

For Counselors: Viewing Status of Teacher Recommendations

Letters of Recommendation Status Definitions

For Counselors: Uploading Recommendations on Behalf of Teachers/Counselors/Other

For Counselors: Creating Brag Sheets in Scoir

For Teachers: Setting Recommendation Preferences

For Teachers: Managing Recommendations

For Teachers: [Video] The Teacher Experience

Does FERPA even apply to my high school?

Who needs to sign the FERPA Release and FERPA Waiver - student, parent or both?

Does SCOIR’s electronic signature on the FERPA Release and FERPA Waiver constitute a valid signature?

What's the difference between a FERPA Release and a FERPA Waiver?

What are the issues for counselors and teachers if a student does not provide a FERPA Waiver?

Do I need a signed FERPA Release to send transcripts and recommendations to colleges?

Is it OK for teachers who are providing letters of recommendation to see students’ GPAs, standard test scores, and/or transcripts without first obtaining a release?

Why is SCOIR’s release and waiver language different than The Common Application’s?

For Counselors: Resetting Already Signed FERPA Release and Waiver

For Counselors: Marking FERPA as Signed on Your Students' Behalf

For Counselors: Digitally Signing Early Decision Contracts

For Counselors: Downloadable ED Contract

For Counselors: Completing Second Early Decision Contract for the Same Student

For Counselors: Send Application Materials

For Counselors: Sending Documents for Individual Students

For Counselors: Cancel Sent Documents - The Send Docs "Undo" Button 😮

For Counselors: Changing Deadline Dates in Scoir

For Counselors: Documents Don't Populate to be Sent to College

For Counselors: Resending an Updated Transcript after it was already Sent

How Documents Are Processed by Colleges and Universities

For Counselors: Track Application Materials

For Counselors: What is the Status of Individual/Bulk Application Documents

For Counselors: Troubleshooting "Missing" Documents

For Counselors: Recording Scholarships and Awards for Students

For Counselors: The Email Center

For Counselors: Sending and Scheduling Emails

For Counselors: Bulk Emailing Your Students

For Counselors: Bulk Emailing Parents/Guardians

For Counselors: Using the Message Center

For Counselors: Messaging Students and Parents/Guardians Directly in Scoir

For Counselors: Notifications & Alerts

For Counselors: Implemented Advanced Email Integration

For Counselors: How do Students and Parents/Guardians know that a Survey was Sent?

For Counselors: Edit or Copy a Survey

For Counselors: Creating and Publishing a Survey

For Counselors: Viewing Survey Results

For Counselors: What Notifications Will Students Receive

For Counselors: Scoir Library & Email Subscription Management

For Counselors: Calendar Overview

For Counselors: Linking to an External Calendar

For Counselors: Scheduling In-Person Visits & Availability

For Counselors: Scheduling Virtual Visits

For Counselors: Editing or Changing a College Visit

For Counselors: Understanding Scoir RSVP Dates

For Counselors: Seeing which Students Have Registered for a Visit

For Counselors: Students' Notification of College Visits

For Counselors: Creating Multiple College Visits at the Same Time

For Counselors: Scheduling Visits for Non-College Organizations

For Counselors: Scheduling Office Hours

For Counselors: Connecting Your Zoom Account with Scoir for Virtual Office Hour Meetings

For Counselors: Creating a Virtual Office Hours Session with Zoom

For Counselors: Office Hours from the Student Perspective

For Counselors: Virtual Office Hours from the Student Perspective

For Counselors: Creating Custom Reports

For Counselors: Running Standard Reports on Student Data

For Counselors: Exporting Reports from Student Roster View

For Counselors: Set Student Outcomes and Post-Graduate Plans

For Students: Changing Email Addresses or Adding Backup Email

For Students: Updating your Personal Details

For Students: Updating Your General Information

For Students: Updating Your Application IDs

For Students: Adding and Updating Parent/Guardian Information

For Students: FERPA Release and FERPA Waiver

For Students: What is First Generation?

For Students: Updating Your Academic Information

For Students: Recording Your Activities and Achievements

For Students: Setting Your College Preferences

For Students: Student Interest Categories

For Students: Career Profile - YouScience

For Students: Managing your Document Storage

For Students: Create and Export a Resume

For Students: Creating an Account When Invited by Your High School

For Students: Creating an Account on Your Own

For Students: Linking Your Existing Scoir Account to a High School

For Students: Inviting Parents/Guardians

For Students: Scoir Student Application [Video Overview]

For Students: Personalizing your Experience

For Students: What To Do If You Have Multiple Accounts

For Students: College Details Pages

For Students: Viewing Scattergrams

For Students: Discover Colleges

For Students: College Compare

For Students: Verified Colleges

For Students: My Colleges

For Students: College List in a Table View

For Students: Updating Outcomes

Why Should I Follow Schools on Scoir?

For Students: What Following a College Means

For Students: My College List, Top Choices

For Students: Checklist for Ensuring Document Delivery

For Students: Requesting Letters of Recommendation

For Students: Requesting a Fee Waiver

For Students: Requesting a Transcript

For Students: Completing the ‘Official Documents’ section of the Coalition Application

For Students: Digitally Signing Your Early Decision Contract

For Students: Completing Your Second Early Decision Contract

For Students: The Scoir Guide to The Common Application

For Students: Registering for a Visit

For Students: The Scoir Mobile Application

For Students: The Scoir Mobile App, Me

For Students: The Scoir Mobile App, Inbox

For Students: The Scoir Mobile App, My Colleges

For Students: The Scoir Mobile App, Discover

For Students: How to Delete your Account

For Parents/Guardians: Creating an Account & Linking to Students

For Parents/Guardians: Changing Your Email Address

For Parents/Guardians: Financial Information & Estimates

For Parents/ Guardians: Viewing your Student’s Profile

For Parents/Guardians: Viewing your Student’s College List

For Parents/Guardians: Viewing your Student's Document Storage

For Parents/Guardians: Suggesting a Particular College to my Student

For Parents/Guardians: Un-suggesting a College for my Student

For Parents/Guardians: Searching for Colleges

For Parents/Guardians: Viewing College Details Pages

For Parents/Guardians: Viewing Scattergrams

For Parents/Guardians: Suggesting Colleges

For Parents/Guardians: College Compare

For Parents/Guardians: Signing In & The Parent/Guardian Dashboard (Parent Mobile)

For Parents/Guardians: My Students (Parent/Guardian Mobile)

For Parents/Guardians: College Search and Details (Parent Mobile)

For Parents/Guardians: Cost Calculator (Parent Mobile)

For Parents/Guardians: Messaging (Parent Mobile)

For Parents/Guardians: Surveys (Parent Mobile)

For Parents/Guardians: Parent/Guardian Profile (Parent Mobile)

For Parents/Guardians: Links (Parent Mobile)

For Parents/Guardians: Digitally Signing Your Student's Early Decision Contract

For Parents/Guardians: How to Delete your Account

For Colleges: Admissions Officer Roles and Permissions

For Colleges: Adding & Inviting Admissions Staff

For Colleges: Admissions Insights Dashboard

For Colleges: College Details

For Colleges: Scheduling & Managing Visits

For Colleges: Linking to an External Calendar

For Colleges: Feature Update - Document Type Enhancements

For Colleges: Supported Document Types

For Colleges: Grade Reports

For Colleges: Slate Mapping

For Colleges: Configuring SFTP Integration with Scoir

For Colleges: Configuring Slate Integration with Scoir

For Colleges: Configuring Document Delivery via API

For Colleges: Configuring Download & Delivery Preferences

For Colleges: The Scoir CSV/Manifest File

For Colleges: Reviewing & Downloading Documents

For Colleges: An Introduction to Content Management

For Colleges: Content Management

For Colleges: Sessions

For Colleges: Outreach Messages

For Colleges: Outreach Messages, One Time Messages

For Colleges: Outreach Messages, Automated Messages

Uploading and Mapping Your End of Cycle Report

Revision History to Scoir's College Terms of Service

Revision History to Scoir's High School Terms of Service

Navigating the Calendar
- Managing draft openings
  - Bulk managing draft openings
  - Managing draft details
- Managing calendar settings

All Categories
Counselors and High School Staff

Managing Your Calendar

Calendar Overview

For Counselors: Calendar Overview

For Counselors: Calendar Overview

Updated 3 months ago by Client Success Team

Navigating the Calendar
- Managing draft openings
  - Bulk managing draft openings
  - Managing draft details
- Managing calendar settings

(Step-by-step instructional video can be found at the bottom of this page)

The Calendar feature of the Scoir Counselor application allows counselors to view their scheduled visits, openings, and drafts in a convenient overview that can be displayed by day, week, or month.

The Calendar can be accessed by navigating to the Calendar tab in the global header.

This article contains the following sections:

Navigating the Calendar
Managing Draft Openings
1. Bulk Managing Draft Openings
2. Managing Draft Details
Managing Calendar Setting

Navigating the Calendar

Scoir’s Calendar can display in a week, month, or list view by clicking the respective buttons. You can always return to the current date by clicking Today.

Use the arrows to navigate to the next or previous date range based on your selected view (week, month, or list).

If you have the Communications Manager role, you can edit your calendar settings by clicking the Calendar Settings link above the Draft Openings tile.

You can filter the display of your calendar by toggling the Confirmed, Open, and Draft selectors. You can also link an external calendar to enable a two-way sync between your Scoir Calendar and an external one. For more information on linking to external calendars, check out our guide.

The Upcoming Visits tile displays a condensed list of upcoming visit dates.

Managing draft openings

Bulk managing draft openings

You can view a list of your draft openings by clicking View All in the draft openings tile.

You will be presented with a Draft Availability list and the ability to take bulk actions.

To bulk publish all drafts, click the Publish All button.

To bulk delete all drafts, click the Delete All button.

To publish or delete a selection of drafts, mark the checkboxes of the drafts you wish to edit, then click the respective function from the I would like to… dropdown menu.

_counselor_-calendar-draft-availability-multi-select.png

Click Yes to confirm the action.

When you’re finished managing draft openings, click the Back to Calendar link to return to your calendar.

Managing draft details

To manage the details of an individual draft, click its listing in the calendar view. Here you can edit the draft's details by clicking the Edit button. Editable details are dependent upon the type of visit that was created (open availability or closed visit).

When you’re finished editing, click Save Draft, or if you’re ready to publish, click the dropdown arrow to Save and Publish.

You can also publish the draft by clicking its listing in the calendar view and clicking Publish, then clicking Yes to confirm.

Managing calendar settings

To adjust your calendar’s settings, click the Calendar Settings link.

Set calendar blackout days

Scoir allows you to conveniently block visit openings based on Holidays and School Schedule via the calendar blackout day tool. To begin, click the Edit button.

You will be presented with the Set Blackout Days window. Here you can easily select blackout dates from a list of National Holidays by toggling the checkbox adjacent to the holiday name. You can also mark dates manually by clicking the date in the Custom Dates list.

When you’re finished setting blackout dates, click Save.

Please note that setting blackout dates on days with existing events will remove any outstanding Drafts and Open Availability slots but will not affect Confirmed Visits.

Require booking confirmation

You can opt to require counselor confirmation when colleges book open availability slots by toggling the Require Booking Confirmation setting. This will add an additional Pending event type that you can toggle in the My Calendars filter menu.

Turning on this setting will also add a Visit Requests count in the Notification Center tile of your Dashboard.

With this setting enabled, visit openings will require a counselor with the Communications Manager role to approve or decline registration requests made by college reps. Requests that have not yet been approved or declined will be in a pending state.

Pending visits that have outstanding registration requests are unable to be edited until all registration requests have received a response.

Allow Students to See Attendee Count

You can opt to toggle on this option, so that students can see a count of students who plan to attend a visit.

URL to Your School's Visit Availability

Scoir makes it easy to share your high school’s visit availability with college reps.

To copy your calendar’s unique URL, click the Copy URL link.

You can paste this link to places such as your email signature or school website for college reps to easily access your high school’s visit availability and register for a visit.

This link will only work for anyone with a College Rep account in Scoir. It will not work for counselors or other users. Other users will be take to an error page.

Allow College Reps to Enter a Meeting Link

When scheduling a virtual visit you may wish to allow college reps to be able to enter their own links for the virtual visit. By turning this setting on, you will no longer be responsible to enter the link into each individual virtual visit, and the college will be able to add their link upon registration. Enabling this setting will affect all existing and future scheduled visits.

Please Note that as a counselor, you can always override an entered link or disable this option for each individual visit.

Table of Contents

For Counselors: Calendar Overview

Navigating the Calendar

Managing draft openings

Bulk managing draft openings

Managing draft details

Managing calendar settings

Set calendar blackout days

Require booking confirmation

Allow Students to See Attendee Count

URL to Your School's Visit Availability

Allow College Reps to Enter a Meeting Link

How-To Video

How did we do?

For Counselors: Linking to an External Calendar

Related Articles

For Counselors: Add a Counselor Evaluation/Recommendation

For Counselors: Linking to an External Calendar

For Counselors: Secondary School Report (SSR) Overview

Related Articles

For Counselors: Add a Counselor Evaluation/Recommendation

For Counselors: Linking to an External Calendar

For Counselors: Secondary School Report (SSR) Overview