For Counselors: Grade Reports

Elliot Updated by Elliot

What is a Grade Report?

A Grade Report is a report of a students current grades in PDF format. Grade reports can be added to a student's list of documents when necessary. Grade reports have their own designation within the My Documents section of a student's profile.

Individually Upload Grade Reports

  1. First navigate to a specific student's profile and click on Manage Documents.


  1. From here navigate to the last category of documents - Other Documents


  1. To upload a grade report simply choose Grade Report as the document type and follow the instructions to upload the PDF of the grade report


  1. The grade report can be viewed by clicking Grade Report highlighted in blue



  1. Grade Reports can also be removed by clicking Delete on the right hand side of the Other Documents section.

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Bulk Upload Grade Reports

Uploading grade reports can be done individually in the student profile, but the bulk feature provides the ability to more efficiently upload and match PDF grade reports to students in a centralized wizard.

All you need to start is a single PDF with many student grade reports or multiple PDFs that can then be combined and matched through the wizard. It is most efficient if you have single page documents, but will allow you to match multiple pages if required.

Before You Get Started: It is important to understand that this is an upload/update feature. This means that if a student already has an Grade Report attached to their profile and you upload, then match a new one, it will replace the existing with the updated.
Be sure you have transcripts available for upload in PDF format. It is most efficient if you have single page documents, but will allow you to match multiple pages if required. No special characters on the file name, are supported. (ie A+)
To assist in the matching process upon upload to Scoir, be sure the student's birthdate is listed in numerical format on your transcript (ex. 06/24/2006). Only one file can be uploaded at a time.
  1. Navigate to the Data Upload Section of Scoir via the dropdown menu to Student Transcripts & Grade Reports under Student Data

 

  1. Select the type or report that you will be uploading as Grade Report and Continue. 

 

  1. Choose file or files to upload. Then select the class year of the students who are included in the file and Continue.
  1. Click continue to uploaded the files. On the Choose File page, you will be able to include more than one file. Click upload to upload the file.

 

While the grade reports are being processed, you can close the window and continue with other tasks.

You will receive an email once the upload is completed.

Matching Grade Reports

Scoir will automatically match as many grade reports as it can to the student records in Scoir.  Any unmatched grade reports will be displayed on the left panel.  Navigate through the resulting pages of all the grade report files and match them as needed to student records.

 

Three types of transcripts will get matched

  1. Match = 100% match (will show in green)
  2. Demographic Match (will show in yellow) = these need reviewed and possibly reassigned by the counselor.  (Beware of twins who may get mis-matched due to a demographic (partial match) to the incorrect student
  3. Unmatched (will show in black) = need counselor's intervention.

 

 

Once your transcripts are uploaded, you will be able to view the on the student's Manage Documents tab. 

How did we do?

For Counselors: Final Reports and Transcripts

For Counselors: Application Fee Waivers

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