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For Counselors: Creating, publishing, and editing Surveys

Surveys will be retired this summer.
In summer 2025, Surveys will be retired. Going forward, you'll use Forms to gather the same information. You can find Forms under the Assignments tab. We encourage you to explore Forms and share any questions, concerns, or suggestions you have along the way.

This article covers creating and publishing a survey for students and parents, and details how to make results visible to teachers. We also outline how surveys in Scoir can be easily edited or cloned to save time in creation.

Surveys cannot be edited once they have been published.

Creating a survey

Navigate to the Comms > Surveys in your Scoir account. You can create a survey by clicking on Create New on the right side of your screen.

 

First, select your audience. The initial survey is designed to be sent to students in specific class years and/or by counselor assignment. 

  • Select the student class year or years that you'd like the survey to be sent to
  • Add students, parents or both
  • Target the survey to a student label
  • If you would like to make the survey visible to teachers who have been asked to complete recommendations, please make sure to check the box 'Visable to teachers with recommendation requests'. Otherwise, they will not see the survey.
  • Finally, if you'd like to add a date that your survey will close and no other responses can be submitted, enter a date. Please be cautious of this date and ensure closure at the start of this day is intended.

These settings need to be completed PRIOR to publishing the survey, and cannot be edited once it is published.

If a counselor's name is entered, this survey will only be sent to registered students assigned to that counselor.

Title the survey and add a description if you'd like. Section labels can also be added to keep areas of your survey separate.

Free Form — where answers can be chosen freely

Multi-Select — the surveyor can select more than one response from the choices provided

Single-Select — the surveyor can select only one response from the choices provided

 

Add as many questions as you wish.

We recommend clicking Close at this point and do not publish until you have reviewed all details to ensure this is exactly what you want before publishing. Published surveys immediately get sent to users.

 

Your surveys will be stored in Scoir. Once you have reviewed the survey and it is exactly correct, publish this to students and/or parents by putting a check in the box in front of your survey, and from the I would like to bar, click Publish.

 

 

Published surveys in Scoir are live and cannot be changed. These are sent to registered students and parents only.

 

Once surveys are published, you will see both the status as well as be able to click on the recipients and know which students completed the survey.

How Will Students Be Notified of the Survey?

As with all notifications, survey notifications will only go to students who are registered with Scoir.

If students are logged into Scoir at the time of this communication, they will receive a notification in their Message Center.

If students are not logged into Scoir at the time of this communication, they will receive an email alert and a notification in their Message Center the next time they log into Scoir.

You can encourage students to download our Scoir mobile application (on iOS); if students with the app are not logged into Scoir at the time a communication is sent out, they will receive a push notification through the app.

NOTE: Students/Parent cannot edit a submitted survey. We clearly show them this when they select to submit their survey in Scoir. It cannot be edited and/or changed after submission.

Students that are not registered will not have the survey in their Survey tab. Once they register their account, if they are part of the audience the survey was sent to, they will automatically receive the survey.

How-To Video

Creating and Publishing a Survey from Scoir on Vimeo 

Editing or Copying a Survey

To copy an entire and have the ability to edit, click on the duplicate button.

This will make a full, unpublished copy of your survey that you can edit and change.

You can edit an existing unpublished survey by clicking on the survey's name in blue. This will open up your survey so that you can edit questions and sections.

Reopen a closed Survey

To reopen a survey after its original close date has passed:

  1. Navigate to Comms > Surveys
  2. Click on the close date of the survey you want to reopen
  1. In the dialog box that appears, select a new close date
  2. Click Save

The survey's status will update to Open and the new close date will be reflected and will be open for students and parents.

How-To Video

Surveys Once Published from Scoir on Vimeo 

 

How did we do?

For Counselors: Using Forms

For Counselors: Viewing Survey results

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