Only users with the Application Manager role can create or manage Application Deadlines. If you're unsure of your access, reach out to your Scoir Account Administrator or email support@scoir.com.
Once you’ve created your Application Requirements, the next step in setting up an Application Round in Scoir is to add an Application Deadline. These deadlines define when students need to submit their application and application materials for specific rounds—like Early Decision, Regular Decision, or program-specific deadlines such as Honors or Transfer.
These deadlines will be visible to students, counseling staff, and supporters when they view your institution’s profile in Scoir.
The Elements of a Deadline
Before you start creating a new deadline, it helps to understand the fields you’ll fill out. Here’s a quick overview of what each one means:
Round Name: The name of your round as it will appear to students, counselors, and supporters.
Applicant Type: Select either First Year or Transfer. This controls which requirements can be paired with the round and who can see it.
Deadline Date: The published deadline for application submission. Visible to students and their supporters.
Cutoff Date(For Apply Coalition with Scoir schools only): This is the last date a student can initiate their application through Scoir. If you don’t use Apply Coalition with Scoir, the date is still required but has no functional impact.
Requirements: Choose the set of Application Requirements to pair with the round. These define what documents are needed.
Material Deadline Date: Optional informational date for receiving supporting documents. Not enforced by Scoir.
Steps to create an Application Deadline
Now that you're familiar with the fields you’ll fill out, you're ready to start setting up your Application Deadlines. Follow the steps below to build an application deadline and complete an application round:
Go to the Application tab and select Set Rounds.When Scoir opens up the ability to create or edit Application Rounds (from late June through August 1), you’ll land on the upcoming application cycle by default. If you need to view or make changes to your current cycle’s requirements, just use the Upcoming/Current toggle to switch views.
In the Application Deadlines section, click Create New Deadline.
Choose a Round Name. You can use one of the pre-set labels or select Custom Name to create your own.
Round Names Must Be Unique Each application round must have a unique name, even if the deadline and requirements are the same.For example, you cannot have two rounds both named Regular Decision.
If you’re creating a shared round for different applicant types (like First-Year and Transfer students), use the Custom Name option to give each one a distinct label.
✅ Example: "First-Year Regular Decision" and "Transfer Regular Decision"
These rounds can share the same deadline and requirements—they just need different names.
If you choose a Custom Name for your deadline, you’ll need to fill out two extra fields: The Custom Name, and the Custom Round Type. These two fields will appear when you choose the Custom Name round.
Here’s how these Round Types behave in Scoir:
• Early Decision and Early Decision II are binding by default. Students must commit to attending if admitted and will be required to complete an Early Decision contract. You will receive this Early Decision contract in supporting application materials from the student.
Students applying using a Binding Round will also be prevented from selecting other open binding rounds, due to the contractual nature of binding applications.
• Rolling rounds are more flexible and do not require a deadline, cutoff date, or material deadline.
• Selecting ‘Other’ as the rounds offer flexibility, but it is non-binding. If you want a binding round, please select Early Decision or Early Decision II instead.
For Applicant Type, select First-Year or Transfer. This determines which students can use the round and which requirements can be paired.
First Year deadlines can only be paired with First Year requirements (and are shown only to First Year applicants).
Transfer deadlines can only be paired with Transfer requirements (and are shown only to Transfer applicants).
Set the Deadline Date for the round. This is when applications must be submitted. It will be visible to students, counselors, and supporters.
Set the Cutoff Date (required). This is required for all rounds, but only impacts institutions that use Apply Coalition with Scoir.
For Apply Coalition with Scoir schools: The Cutoff Date is a binding deadline date. Students applying using the Apply Coalition with Scoir option will not be able to initiate Part 1 of their application after this date.
For all other schools: You’ll still need to enter a date, but it will not have any effect on students applying to your institution. They will be able to report applications and send supporting materials regardless of the Cutoff Date chosen.
Select the Requirements to pair with the round. These determine which documents students must submit when applying via this round.
Set the Material Deadline Date. This is your preferred date for receiving supporting documents. It’s for informational purposes and is visible to students, counseling teams and supporters, but it’s non-binding—materials may still be submitted afterward.
Click Create to save your selections and create the Application Round.
You’ve now completed the setup for your Application Round by pairing your document requirements with a deadline. This round and deadline date will now appear to Scoir counselors, students, and their supporters.
Questions? Contact Scoir Support at support@scoir.com
