Actions in this guide require the Application Manager role.
Once you have set-up your document requirements, it's time to create your application deadlines. These deadlines will be displayed to students, counseling staff, and supporters when viewing information about your institution.
Elements of the 'Create Deadline' Panel
Round Name This is the name of your application round that users will see when viewing your institution's rounds and deadlines.
Applicant Type The type of applicant that can use this round. If you choose First Year, you will only be able to pair your deadline with First Year requirements. If Transfer, you will only be able to pair your deadline with Transfer requirements.
Deadline Date The deadline date for the round that is reported to the public. This date will be visible to Scoir students, counseling staff, and supporters.
Cutoff Date For Apply with Scoir schools only: The final date that an Apply with Scoir student will be able to initiate Part 1 of their application. Once the cutoff date has passed, students using Apply with Scoir will no longer be able to initiate applications to this round. If your institution is not using Apply with Scoir as an application method, this date will not have any effect on the ability for students to report applications or send documents, however, a date must be entered to proceed.
Requirements The set of document requirements that you wish to link with this deadline. When students select this round and deadline, this is the set of documents they and their supporters will be asked to send to your institution in support of their application.
Material Deadline Date Your deadline date for receiving supporting application materials. This date will be visible to Scoir students, counseling staff, and supporters for informational purposes. However, it is non-binding, and documents may still be sent to you via Scoir if this date has passed.
Binding Round checkbox ("Other" Custom Rounds only) When using a Custom Round with the "Other" round type, you can select whether your round is binding. Students that report they have applied using a Binding Round must complete an Early Decision contract in support of their application. They will also be prevented from selecting other binding rounds, due to the contractual nature of binding applications.
Creating an Application Deadline and Round
Click on the Application tab and select the Set Rounds option to begin creating application deadlines for the upcoming application season.
By default, you will see the page for the upcoming cycle's rounds. To switch between viewing the rounds for the upcoming and current cycles, use the Upcoming/Current toggle.
Click the Create New Deadline button in the Application Deadlines section.
Choose a Round Name for your round and deadline. You can select one of our pre-set labels, or, enter a custom name by selecting the Custom Name option and entering your label in the text box that appears.
Rules for Naming Application Rounds
Every Application Round must have a unique name. For example, you cannot have two different rounds both named Regular Decision.
If you have a situation where two different rounds share the same title and deadline, such as a single round and deadline for both First-Year and Transfer students, you will need to use the Custom Name option and create unique names for each round. Example: "First-Year Regular Decision" and "Transfer Regular Decision"
It is OK for these two rounds to have the same deadline and document requirements, but the names must be unique.
Early Decision and Early Decision II rounds are binding by default.
The Rolling round does not require a deadline date, cutoff date, or material deadline date.
Custom Name rounds require two additional pieces of information; The Custom Name, and the Custom Round Type. These two fields will appear when you choose the Custom Name round.
The Custom Name field is where you will enter the custom label for this round. This custom label will be visible to students, counselors, and supporters using Scoir.
The Custom Round Type menu is where you will determine what type of round your custom round is. Your custom round will work according to the round type you select here.
Early Decision and Early Decision II round types are binding by default.
The Rolling round type does not require a deadline date, cutoff date, or material deadline date.
The Other round type can be binding or non-binding, according to your preference.
Select an Application Type for your deadline and round.
This determines which type of applicant can use the round, and which sets of document requirements you can associate with the deadline and round.
First Year deadlines can only be combined with First Year document requirements.
Transfer deadlines can only be combined with Transfer document requirements.
If you select First Year, only First Year applicants will be able to use this round.
If you select Transfer, only Transfer applicants will be able to use this round.
Select a Deadline Date for the round. The Deadline Date is for informational purposes and is displayed to students, counseling teams, and supporters.
Select a Cutoff Date for the round.
For institutions using Apply with Scoir:
If your institution uses Apply with Scoir as a method of application, the Cutoff Date is a binding deadline date. Students applying using the Apply with Scoir option will not be able to initiate Part 1 of their application after the Cutoff Date.
For institutions not using Apply with Scoir:
The Cutoff Date is for institutions using Apply with Scoir only. While you will also need to add a date to the Cutoff Date field, this date will not have any effect on students applying to your institution. They will be able to report applications and send supporting materials regardless of the Cutoff Date chosen.
Choose a set of Requirements to pair with this deadline and round.Students reporting an application to this round will be required to provide the documents specified in the Document Requirement set you select here.
Select a Material Deadline Date for the round. The Material Deadline Date is for informational purposes and is displayed to students, counseling teams, and supporters. This deadline is non-binding, and documents may still be sent to you via Scoir if this date has passed.
(For "Other" Custom Rounds only) Indicate Binding Round Status If you have selected a Custom Application Round and indicated that the Round Type is "Other," you can then determine whether or not this round should be a Binding round.
Students using a Binding Round must complete an Early Decision contract in support of their application. You will receive this Early Decision contract in supporting application materials from the student.
Students applying using a Binding Round will also be prevented from selecting other open binding rounds, due to the contractual nature of binding applications.
Click Create to save your selections and create the Application Round
You have now completed the setup process for your Application Round. This round and deadline date will now appear to Scoir counselors, students, and their supporters.
You can create additional rounds by repeating these steps to combine existing document settings with new deadlines, or, creating additional document settings for other admission scenarios.
Questions? Contact Scoir Support at support@scoir.com
For institutions using Apply with Scoir:
