For Colleges: Scoir Index File

Customer Support Team Updated by Customer Support Team

For Slate Schools: This article is referenced in the Slate Mapping help article. To view that article, click here.

To download an example of the Scoir Index File, click here.

"The Scoir Index File is leveraged to import metadata and form fields associated with several document types sent via Scoir. If you're using Slate, your ScoirMaterials Source Format in Slate uses the Scoir Index File to match incoming application-related materials ("Student Records") with the appropriate student's application file. If you want to take advantage of the additional data fields in the index file, you can select which fields to leverage.

Scoir's transmission of Student Records, including all personally identifiable information contained therein, is related to a student's application for enrollment pursuant to 34 CFR §99.31(a)(2). Colleges are required to comply fully with the provisions of 34 CFR §99 in storing and safeguarding all Student Records received via Scoir.

The Below Table Highlights the Fields

The Fields can be used to better process more accurate, detailed information about student applicants and their documents. In this guide, we have provided all current fields available in the file, as well as upcoming enhancements that you can map now.

How To Use This Table

This table should be used as a reference guide for custom mapping the file to your CRM. The table is broken into three categories: Field Name, Field Type/Format, and Description.

 

Field Name: The name of the field that can be mapped.

Field Type/Format: The format of the data that will be received. 

Description: A description of the field which may provide insight on how it can be used.

 

Record Matching & Metadata

The first group of fields are provided to facilitate matching and meta data about each material included in the batch.

Field Name

Field Type/Format

Description

scoir_id

TEXT

Unique student identifier

coalitionId

TEXT

Unique Application identifier for those who have applied via Scoir

CommonAppId

NUM

User supplied common app id. Note: no validation is performed

FirstName

TEXT

Applicant first name

MiddleName

TEXT

Applicant middle name

LastName

TEXT

Applicant last name

BirthDate

YYYY-MM-DD

Applicant birthdate

ClassYear

NUM

Applicant class year

Address

TEXT

Applicant address 

Address2

TEXT

Applicant address 

City

TEXT

Applicant city

State

SELECT_ONE

Applicant state

Province

TEXT

Applicant province 

ZipCode

NUM

Applicant zip code

country

TEXT

Applicant country

DocumentType

TEXT

The Scoir document type. The available values must be mapped to your internal material types. Failure to do so will result in files being routed to batch acquire.

FileType

TEXT

The value is "application/pdf"

StudentEmail

TEXT

StudentPersonalEmail

TEXT

SentDate

YYYY-MM-DD

The date the sending party initiated the send on Scoir.

File

TEXT

The filename of the document associated within each row. 

ferpa_waiver

TEXT

The state of this applicant's Ferpa Waiver status. [Granted, Withheld, Unsigned]

application_round

TEXT

The chosen application round that this applicant has reported on Scoir.

HighSchoolName

TEXT

CEEBCode

NUM

High school CEEB code; 6-digits

hs_type

TEXT

[Public, Private, Unknown]

High school type

hs_international

TEXT

[Yes, No]

hs_street

TEXT

High school address

hs_city

TEXT

High school city

hs_state

TEXT

High school state

hs_province

TEXT

High school province

hs_postalcode

NUM

High school zip code

hs_country

TEXT

High school country

hs_latitude

NUM

High school’s latitude coordinates

hs_longitude

NUM

High school’s longitude coordinates

hs_website

TEXT

High school’s website

hs_counselor_name_first

TEXT

These are assigned counselors for students linked to a high school on Scoir. For student users not linked to a high school on Scoir, this is a counselor added in the High School section of their Application Profile. If no counselor information is available for a student, these fields are left blank.

hs_counselor_name_middle

TEXT

hs_counselor_name_last

TEXT

hs_counselor_title

TEXT

hs_counselor_workphone

TEXT

hs_counselor_workextension

TEXT

hs_counselor_cellphone

TEXT

hs_counselor_email

TEXT

Secondary School Report (SSR) Data

This group of fields is leveraged for the passing of SSR data and will be populated only when the associated DocumentType is SecondarySchoolReport. 

Field Name

Field Type / Format

Description

pct_attend_4year_college

NUM

Percentage of students who attend a 4-year college

pct_attend_2year_college

NUM

Percentage of students who attend a 2-year college

pct_first_generation

NUM

Percentage of first generation students

pct_white_caucasian

NUM

Percentage of White/Caucasian students

pct_black_africanamerican

NUM

Percentage of Black/African American students

pct_hispanic_latino

NUM

Percentage of Hispanic/Latino students

pct_asian

NUM

Percentage of Asian students

pct_americanIndian_alaskanative

NUM

Percentage of Native American students

pct_other_undisclosed

NUM

Percentage of other or undisclosed student ethnicity

pct_uscitizen

NUM

Percentage of US citizens

pct_non_uscitizen

NUM

Percentage of non-US citizens

pct_free_or_reducedlunch

NUM

Percentage of students who are free or reduced lunch eligible (or are receiving tuition assistance)

courses_offered

TEXT

[AP, IB, Honors]

In the school report, offering IB courses is located under IB Courses, offering Advanced Placement courses is located under AP Courses, and offering Honors courses is located under Honors Courses.

course_comments

TEXT

[Yes, No]

This is a toggle that allows for additional comments surrounding courses offered.

course_comments_response

TEXT

This field captures additional comments surrounding courses offered.

ap_course_offering_number

NUM

The number of Advanced Placement courses offered by the high school.

ap_course_limit

NUM

The maximum number of Advanced Placement courses a student can take per year.

ib_course_offering_number

NUM

The number of International Baccalaureate courses offered by the high school.

ib_course_limit

NUM

The maximum number of International Baccalaureate courses a student can take per year.

honors_course_offering_number

NUM

The number of Honors courses offered by the high school.

honors_course_limit

NUM

The maximum number of Honors courses a student can take per year.

ap_capstone_offered

SELECT_ONE

[Yes, No, Not Indicated]

Indicates if the high school offers an Advanced Placement Capstone Program.

block_scheduling

TEXT

[Yes, No, Not Indicated]

Indicates if the high school uses block scheduling.

senior_graduation_date

YYYY-MM-DD

The expected senior class graduation date.

senior_class_size

NUM

Senior class size: This numeric value can be used to determine where a student falls in class rank as indicated in the school report.

class_rank_reporting

TEXT

[Yes, No]

Indicates if the high school reports on class rank.

class_ranking_method

TEXT

[Numeric, Decile, Quintile, Quartile]

The method for which a high school reports class rank.

class_rank_weighting

TEXT

[Weighted, Unweighted]

The GPA scale used to determine class rank.

rank_decision_date

YYYY-MM-DD

The date when class rank was determined. This typically occurs at the end of the school year and is used to determine academic honors such as valedictorian (first in the class) and salutatorian (second in the class).

gpa_reporting

TEXT

[Yes, No]

Indicates if the high school reports or does not report on GPA.

gpa_weighting

TEXT

[Weighted, Unweighted]

The scale used for GPA reporting.

gpa_minimum

NUM

Minimum GPA scale value

gpa_maximum

NUM

Maximum GPA scale value

highest_senior_gpa

NUM

The highest GPA in the current senior class.

community_disruption

TEXT

[Yes, No]

When enabled, space is provided to describe disruptions within the school's community that have impacted their school, like Covid-19.

community_disruption_response

TEXT

This field captures any disruptions within the high school's community that have impacted their school, like Covid-19.

ssr_counselor_name_first

TEXT

Information about the counselor that created or uploaded the SSR for a student. 

ssr_counselor_name_middle

TEXT

ssr_counselor_name_last

TEXT

ssr_counselor_title

TEXT

ssr_counselor_workphone

TEXT

ssr_counselor_workextension

TEXT

ssr_counselor_cellphone

TEXT

ssr_counselor_email

TEXT

ssr_unweighted_gpa

NUM

A student’s unweighted or weighted GPA in the report.

ssr_weighted_gpa

NUM

ssr_exact_rank

NUM

A student’s exact rank if their high school’s class ranking method is Numeric.

ssr_decile_rank

NUM

A student’s decile rank if their high school’s class ranking method is Decile.

ssr_quintile_rank

NUM

A student’s quintile rank if their high school’s class ranking method is Quintile.

ssr_quartile_rank

NUM

A student’s quartile rank if their high school’s class ranking method is Quartile.

ssr_students_sharing_rank

NUM

The count of seniors that share the same rank as the student applicant.

ssr_ap_capstone_candidate

SELECT_ONE

[Yes, No]

Indicates if the student is an AP Capstone candidate.

ssr_ib_diploma_candidate

SELECT_ONE

[Yes, No]

Indicates if the student is an IB Diploma candidate.

ssr_aiced_diploma_candidate

SELECT_ONE

[Yes, No]

Indicates if the student is a Cambridge AICED candidate.

ssrcourse1_fullyear_firstsemester_firsttrimester

TEXT

Information about the courses entered in the SSR by the student’s counselor.

ssrcourse2_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse3_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse4_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse5_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse6_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse7_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse8_fullyear_firstsemester_firsttrimester

TEXT

ssrcourse1_secondsemester_secondtrimester

TEXT

ssrcourse2_secondsemester_secondtrimester

TEXT

ssrcourse3_secondsemester_secondtrimester

TEXT

ssrcourse4_secondsemester_secondtrimester

TEXT

ssrcourse5_secondsemester_secondtrimester

TEXT

ssrcourse6_secondsemester_secondtrimester

TEXT

ssrcourse7_secondsemester_secondtrimester

TEXT

ssrcourse8_secondsemester_secondtrimester

TEXT

ssrcourse1_thirdSemester_thirdtrimester

TEXT

ssrcourse2_thirdSemester_thirdtrimester

TEXT

ssrcourse3_thirdSemester_thirdtrimester

TEXT

ssrcourse4_thirdSemester_thirdtrimester

TEXT

ssrcourse5_thirdSemester_thirdtrimester

TEXT

ssrcourse6_thirdSemester_thirdtrimester

TEXT

ssrcourse7_thirdSemester_thirdtrimester

TEXT

ssrcourse8_thirdSemester_thirdtrimester

TEXT

ssr_academic_rigor_rating

SELECT_ONE

[Weak, Standard, Demanding, Very Demanding, Most Demanding]

The student’s academic rigor rating as indicated by their counselor.

ssr_academic_achievement_rating

SELECT_ONE

[Unable to judge, Below average, Average, Above average, Excellent (top 10%), Outstanding (top 1%)]

The student’s academic achievement rating as indicated by their counselor.

ssr_extracurricular_rating

SELECT_ONE

[Unable to judge, Below average, Average, Above average, Excellent (top 10%), Outstanding (top 1%)]

The student’s extracurricular rating as indicated by their counselor.

ssr_personal_qualities_rating

SELECT_ONE

[Unable to judge, Below average, Average, Above average, Excellent (top 10%), Outstanding (top 1%)]

The student’s personal qualities rating as indicated by their counselor.

ssr_overall_rating

SELECT_ONE

[Unable to judge, Below average, Average, Above average, Excellent (top 10%), Outstanding (top 1%)]

The student’s overall rating as indicated by their counselor.

ssr_contact_counselor

Checkbox

[Yes, No]

An indication if the counselor would like to be contacted to discuss their evaluation of the student applicant.

ssr_additional_counselor_comments

TEXT

Additional comments about the student applicant that the counselor included in the SSR.

Recommender Metadata

This group of fields is intended to provide additional details regarding the source of a recommendation and will be populated for the following document types: CounselorRecommendation, TeacherRecommendation, OtherRecommendation

Field Name

Field Type / Format

Description

recommender_name_first

TEXT

Recommender’s first name

recommender_name_last

TEXT

Recommender’s last name

recommender_title

TEXT

Recommender’s job title

recommender_email

TEXT

Recommender’s email address

recommender_phone

NUM

Recommender’s phone number

recommender_phone_ext

NUM

Recommender’s phone number extension

recommender_type

TEXT

[Teacher, Counselor, Other]

recommender_sub_type

TEXT

[Coach, Employer, Community Leader, Other]

A subtype for non-teacher and non-counselor recommenders.

Midyear Report Data

This group of fields is leveraged for the passing of Midyear Report data and will be populated only when the associated document type is MidyearReport.

Field Name

Field Type / Format

Description

pct_attend_4year_college

NUM

Percentage of students who attend a 4-year college

pct_attend_2year_college

NUM

Percentage of students who attend a 2-year college

pct_first_generation

NUM

Percentage of first generation students

pct_white_caucasian

NUM

Percentage of White/Caucasian students

pct_black_africanamerican

NUM

Percentage of Black/African American students

pct_hispanic_latino

NUM

Percentage of Hispanic/Latino students

pct_asian

NUM

Percentage of Asian students

pct_americanIndian_alaskanative

NUM

Percentage of Native American students

pct_other_undisclosed

NUM

Percentage of other or undisclosed student ethnicity

pct_uscitizen

NUM

Percentage of US citizens

pct_non_uscitizen

NUM

Percentage of non-US citizens

pct_free_or_reducedlunch

NUM

Percentage of students who are free or reduced lunch eligible (or are receiving tuition assistance)

courses_offered

TEXT

[AP, IB, Honors]

In the school report, offering IB courses is located under IB Courses, offering Advanced Placement courses is located under AP Courses, and offering Honors courses is located under Honors Courses.

course_comments

TEXT

[Yes, No]

This is a toggle that allows for additional comments surrounding courses offered.

course_comments_response

TEXT

This field captures additional comments surrounding courses offered.

ap_course_offering_number

NUM

The number of Advanced Placement courses offered by the high school.

ap_course_limit

NUM

The maximum number of Advanced Placement courses a student can take per year.

ib_course_offering_number

NUM

The number of International Baccalaureate courses offered by the high school.

ib_course_limit

NUM

The maximum number of International Baccalaureate courses a student can take per year.

honors_course_offering_number

NUM

The number of Honors courses offered by the high school.

honors_course_limit

NUM

The maximum number of Honors courses a student can take per year.

ap_capstone_offered

SELECT_ONE

[Yes, No, Not Indicated]

Indicates if the high school offers an Advanced Placement Capstone Program.

block_scheduling

TEXT

[Yes, No, Not Indicated]

Indicates if the high school uses block scheduling.

senior_graduation_date

YYYY-MM-DD

The expected senior class graduation date.

senior_class_size

NUM

Senior class size: This numeric value can be used to determine where a student falls in class rank as indicated in the school report.

class_rank_reporting

TEXT

[Yes, No]

Indicates if the high school reports on class rank.

class_ranking_method

TEXT

[Numeric, Decile, Quintile, Quartile]

The method for which a high school reports class rank.

class_rank_weighting

TEXT

[Weighted, Unweighted]

The GPA scale used to determine class rank.

rank_decision_date

YYYY-MM-DD

The date when class rank was determined. This typically occurs at the end of the school year and is used to determine academic honors such as valedictorian (first in the class) and salutatorian (second in the class).

gpa_reporting

TEXT

[Yes, No]

Indicates if the high school reports or does not report on GPA.

gpa_weighting

TEXT

[Weighted, Unweighted]

The scale used for GPA reporting.

gpa_minimum

NUM

Minimum GPA scale value

gpa_maximum

NUM

Maximum GPA scale value

highest_senior_gpa

NUM

The highest GPA in the current senior class.

community_disruption

TEXT

[Yes, No]

When enabled, space is provided to describe disruptions within the school's community that have impacted their school, like Covid-19.

community_disruption_response

TEXT

This field captures any disruptions within the high school's community that have impacted their school, like Covid-19.

myr_counselor_name_first

TEXT

The counselor that created or uploaded the Midyear Report for a student should have their details populated in these fields.

myr_counselor_name_middle

TEXT

myr_counselor_name_last

TEXT

myr_counselor_title

TEXT

myr_counselor_workphone

TEXT

myr_counselor_workextension

TEXT

myr_counselor_cellphone

TEXT

myr_counselor_email

TEXT

myr_unweighted_gpa

NUM

A student’s unweighted or weighted GPA in the report.

myr_weighted_gpa

NUM

myr_exact_rank

NUM

Populate this field if the school's ClassRankingMethod is "Numeric"

myr_decile_rank

NUM

Populate this field if the school's ClassRankingMethod is "Decile"

myr_quintile_rank

NUM

Populate this field if the school's ClassRankingMethod is "Quintile"

myr_quartile_rank

NUM

Populate this field if the school's ClassRankingMethod is "Quartile"

myr_students_sharing_rank

NUM

The count of seniors that share the same rank as the student applicant.

myr_rank_provided_date

YYYY-MM-DD

The date when class rank was determined.

myr_course_changes

TEXT

[Yes, No]

An indication if there were any changes to a student’s courses.

myr_course_comments

TEXT

A field that captures comments for changes to a student’s courses.

myr_evaluation_changes

TEXT

[Yes, No]

An indication if there were any changes to the counselor’s evaluation of the student.

myr_evaluation_comments

TEXT

A field that captures comments for changes to the counselor’s evaluation of the student.

myr_contact_counselor

Checkbox

[Yes, No]

An indication if the counselor would like to be contacted to discuss their evaluation of the student applicant.

Final Report Data

This group of fields is leveraged for the passing of Final Report data and will be populated only when the associated document type is FinalReport.

Field Name

Field Type / Format

Description

pct_attend_4year_college

NUM

Percentage of students who attend a 4-year college

pct_attend_2year_college

NUM

Percentage of students who attend a 2-year college

pct_first_generation

NUM

Percentage of first generation students

pct_white_caucasian

NUM

Percentage of White/Caucasian students

pct_black_africanamerican

NUM

Percentage of Black/African American students

pct_hispanic_latino

NUM

Percentage of Hispanic/Latino students

pct_asian

NUM

Percentage of Asian students

pct_americanIndian_alaskanative

NUM

Percentage of Native American students

pct_other_undisclosed

NUM

Percentage of other or undisclosed student ethnicity

pct_uscitizen

NUM

Percentage of US citizens

pct_non_uscitizen

NUM

Percentage of non-US citizens

pct_free_or_reducedlunch

NUM

Percentage of students who are free or reduced lunch eligible (or are receiving tuition assistance)

courses_offered

TEXT

[AP, IB, Honors]

In the school report, offering IB courses is located under IB Courses, offering Advanced Placement courses is located under AP Courses, and offering Honors courses is located under Honors Courses.

course_comments

TEXT

[Yes, No]

This is a toggle that allows for additional comments surrounding courses offered.

course_comments_response

TEXT

This field captures additional comments surrounding courses offered.

ap_course_offering_number

NUM

The number of Advanced Placement courses offered by the high school.

ap_course_limit

NUM

The maximum number of Advanced Placement courses a student can take per year.

ib_course_offering_number

NUM

The number of International Baccalaureate courses offered by the high school.

ib_course_limit

NUM

The maximum number of International Baccalaureate courses a student can take per year.

honors_course_offering_number

NUM

The number of Honors courses offered by the high school.

honors_course_limit

NUM

The maximum number of Honors courses a student can take per year.

ap_capstone_offered

SELECT_ONE

[Yes, No, Not Indicated]

Indicates if the high school offers an Advanced Placement Capstone Program.

block_scheduling

TEXT

[Yes, No, Not Indicated]

Indicates if the high school uses block scheduling.

senior_graduation_date

YYYY-MM-DD

The expected senior class graduation date.

senior_class_size

NUM

Senior class size: This numeric value can be used to determine where a student falls in class rank as indicated in the school report.

class_rank_reporting

TEXT

[Yes, No]

Indicates if the high school reports on class rank.

class_ranking_method

TEXT

[Numeric, Decile, Quintile, Quartile]

The method for which a high school reports class rank.

class_rank_weighting

TEXT

[Weighted, Unweighted]

The GPA scale used to determine class rank.

rank_decision_date

YYYY-MM-DD

The date when class rank was determined. This typically occurs at the end of the school year and is used to determine academic honors such as valedictorian (first in the class) and salutatorian (second in the class).

gpa_reporting

TEXT

[Yes, No]

Indicates if the high school reports or does not report on GPA.

gpa_weighting

TEXT

[Weighted, Unweighted]

The scale used for GPA reporting.

gpa_minimum

NUM

Minimum GPA scale value

gpa_maximum

NUM

Maximum GPA scale value

highest_senior_gpa

NUM

The highest GPA in the current senior class.

community_disruption

TEXT

[Yes, No]

When enabled, space is provided to describe disruptions within the school's community that have impacted their school, like Covid-19.

community_disruption_response

TEXT

This field captures any disruptions within the high school's community that have impacted their school, like Covid-19.

fr_counselor_name_first

TEXT

The counselor that created or uploaded the Final Report for a student should have their details populated in these fields.

fr_counselor_name_middle

TEXT

fr_counselor_name_last

TEXT

fr_counselor_title

TEXT

fr_counselor_workphone

TEXT

fr_counselor_workextension

TEXT

fr_counselor_cellphone

TEXT

fr_counselor_email

TEXT

fr_unweighted_gpa

NUM

A student’s unweighted or weighted GPA in the report.

fr_weighted_gpa

NUM

fr_class_rank

NUM

Populate this field if the school's ClassRankingMethod is "Numeric"

fr_students_sharing_rank

NUM

The count of seniors that share the same rank as the student applicant.

fr_rank_provided_date

YYYY-MM-DD

The date when class rank was determined.

fr_graduating_on_time

TEXT

[Yes, No]

An indication if the student is graduating on time.

fr_course_changes

TEXT

[Yes, No]

An indication if there were any changes to a student’s courses.

fr_course_comments

TEXT

A field that captures comments for changes to a student’s courses.

fr_evaluation_changes

TEXT

[Yes, No]

An indication if there were any changes to the counselor’s evaluation of the student.

fr_evaluation_comments

TEXT

A field that captures comments for changes to the counselor’s evaluation of the student.

fr_contact_counselor

Checkbox

[Yes, No]

An indication if the counselor would like to be contacted to discuss their evaluation of the student applicant.

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