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For Counselors: Scheduling Office Hours

Elliot Updated by Elliot

This article outlines how to schedule office hours within the Scoir calendar.

Scheduling In-person Office Hours

With the Scoir Calendar, counselors are able to schedule office hours visits with students.

  1. Navigate to the Calendar tab and add a new meeting, or pick a time directly within the calendar.
  2. Choose the Office Hours Option on the right.
  3. From here, you will be able to edit in the office hours meeting details:
    1. Location This is not required, but can be used to indicate a physical or virtual location. You can link your Zoom account to your Scoir account for easy access to Zoom meeting links when setting office hours. To do so, click the "Link your account in Account Settings" button.
    2. Event Date (the date of the meeting)
    3. Begin Time/End Time (the start and end time for the meeting)
    4. Internal Description (Anyone who clicks on the meeting will be able to see these meeting details)
    5. Max Number of Students The default here is set to one student; however you may open the meeting to as many students as you would like. If you have no limit on how many students can attend your office hours at once, check off the No Limit option.
    6. Recurrence If you would like to make this a recurring office hour, you can click the Repeat this availability checkbox and then can select the rate at which you would like this availability to repeat.
    7. The Class Years Permitted to Attend You will be able to limit which class years of students are able to register to attend these meetings.
    8. RSVP Deadline This will automatically be set to No RSVP deadline, but you can require that students RSVP a certain number of days ahead of a visit by unchecking this box and inputting that number of days in the box.
  1. Once the meeting is saved, it will be available to view in the Office Hours section of your calendar. Unconfirmed visits will be displayed in yellow and confirmed visits will appear in blue.

As students register for your office hours, you will receive a notification within Scoir.

Scheduling Virtual Office Hours

Through our Zoom integration, counselors can schedule online virtual office hours meetings directly in Scoir

Set up your free Zoom Account Here
  1. From the Dashboard go to the Calendar
  2. Create a new meeting by clicking New or a time slot
  3. Select Office Hours as the meeting type
  4. Use the Add A Zoom Meeting button to create a Zoom meeting
    1. For one-on-one meetings set the max number of students who can register as one.
    2. For group office hours set the max number of students to your preferred group size.
  5. Click Save and Publish to publish the meeting, It will now be available for students to register.
  6. To join the meeting, open the meeting and click the link to join


As students register for your office hours, you will receive a notification within Scoir.

How-To Video

Scheduling Office Hours (including Virtual) from Scoir on Vimeo

calendar, view, week, month, events

How did we do?

For Counselors: Understanding Scoir RSVP Dates

For Counselors: Connecting Your Zoom Account with Scoir for Virtual Office Hour Meetings

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