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Choosing the right way to share resources with students

Cristina Hernandez Updated by Cristina Hernandez

Counselors have multiple options for sharing files and links with students in Scoir, depending on their purpose and audience. Use this guide to determine the best approach for sharing resources.

Broad resources for groups of students

If you have a resource that applies to a group of students with shared attributes—like a specific class year or a label for first-generation status—and want future students in that same group to automatically gain access, upload it to School Drive.

💡 Why School Drive?

  • School Drive resources automatically appear in the Drives of students that match the sharing preferences you specify, ensuring that the right students have access without any additional work from you.
  • Once in School Drive, sharing preferences can be updated to include additional students.

Resources for many students at once

For resources that you want to share with multiple students immediately and don’t need to be automatically shared with future students, use the bulk upload feature from the Student Roster.

💡 When to Use This:

  • This method is ideal for quickly distributing resources to a large group.
  • Once shared through the Roster, the resources are automatically placed in a dedicated folder (labeled "Added via Roster") in the School Drive. From there, you can easily manage access—such as sharing with additional students, removing access, or editing and deleting files for the students with whom the resources are shared.

Specific resources for individual students

When you need to share a document with just one student, upload the resource directly to their Drive from their profile.

💡 Why This Works:

  • This ensures the document is private and only accessible by the intended student. It also gives the student shared ownership of the file, meaning they can edit or delete it as needed.

Need help deciding?

Refer to the flowchart below to help you choose the best method for sharing your resource. (Click the image to view it in full size):



Do you want to share a resource that already exists in your School Drive? Check out this flowchart:


How did we do?

For Counselors: Using School Drive

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