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Set Up Your School Reports Template

In Scoir, the School Reports Template is what generates your school’s Initial, Midyear, and Final Reports. If your school is using the Common App integration, it also generates the Common App versions of those same reports for students applying that way.

Once you complete the template, it saves your school’s academic and contextual details—things like GPA reporting, academic programs, and student population—so the information carries across all reports. You only need to set it up once per year, and it will automatically populate into every report you create.

When it’s time to prepare a report for a student, you’ll do that from their profile and just fill in any student-specific details.

If a student is applying through the Common App and your school is integrated, Scoir will produce the Common App version (with the logo and required fields). For non-Common App schools or applications, Scoir creates the Scoir version instead. Both are nearly identical in structure, so colleges receive a consistent experience no matter which version they get.

You must have the Account Administrator role to configure your School Reports Template.

Before you Begin

To configure and send reports in Scoir, there are two settings you’ll need to enable first.

Both are found in (•••) More > School Settings > Account Settings:

  1. Enable Process Application Materials - This allows your school to prepare and send documents like Secondary School Reports to colleges.
    If your school is using the Common App integration, the "Process Application Materials" settings will be automatically enabled and cannot be turned off.
    Process Application Materials setting
  2. Enable the School Reports setting - This toggle allows you to configure the School Reports template used to create Secondary School Reports, Midyear Reports, and Final Reports for students in Scoir.
    If it’s left off, you’ll need to upload each report manually for every student.
    School reports toggle in school settings
If your school is using the Common App integration, the toggle will be automatically enabled and greyed out. This is expected behavior (see example screenshot below)

Once both settings are enabled, you’re ready to set up your School Reports template.

Accessing the School Report Template

  1. Go to (•••) More > School Settings.
  2. In the left menu, choose Documents & Templates. Under the School Reports Template section, click Configure. If your template has not been configured, you will see a red "Incomplete" label.

Next, you’ll review three sections to set up your template: School Policies, High School Information, and Student Population. You can choose which fields to include based on your school's preferences. 

Click Save & Continue to move from one section to the next.

Having trouble saving and continuing? You’re most likely missing required fields. Please complete all fields unless they are marked (optional).

In particular, the following fields in the GPA section are required:

• Point Scale
• Start & End Date
• School’s Passing Mark

School Policies

Here, you’ll choose which academic and contextual details you'd like to include in your reports.

All options start off disabled. When you enable one, the related fields will appear for you to complete. Hover over the information icons next to each option for descriptions of how each field works.

  • GPA: When enabled, student GPAs are displayed to colleges based on the GPA reporting method selected.
    • Start & End Dates: This represents the date that a student started accumulating a GPA, so in many cases, August/September of 9th grade year, and the end date represents the GPA that appears on the initial transcript so May/June of 11th grade. These dates help prefill SSRs but can be adjusted for individual students if needed.
  • If Relative Assessment is enabled but any of the four rating sections are turned off, the report will submit a response of “No basis" for those sections.
If your school will participate in the 2025-26 Scoir + Common App Integration:

• Course Comments will not appear in the Common App School Report. However, if a student applies using another method (such as direct to institution), they will be included in the Scoir Secondary School Report. 

• For Scoir Secondary School Reports, any sections that are toggled off in the template will display the following default message: “School policies prevent the disclosure of this information.” Your school can customize this message to better reflect your own policies.

• Turning off Course Selection (Academic Rigor) will instead record “Prefer not to respond" for all students in the Common App Course Selection assessment.

High School Information

Your school information comes directly from your Scoir account. If you need to update anything, you’ll see an option to contact Scoir Support.

You can also add optional details like:

  • Your school website and setting
  • Academic Programs
  • Course Information
  • Graduation Date
  • And when midyear grades become available.

Student Population

This section allows you to include:

  • Post-secondary enrollment outcomes
  • Student ethnicity breakdown
  • Citizenship details
  • Socioeconomic information

Finish & Review

Once you've configured everything you want, click Save to finish your template.

You’ll be taken back to the Documents & Templates page, where you can click View Secondary/Midyear/Final Report to preview how your school reports will appear. When previewing, the Student Details and Counselor Details will display placeholder data. These fields are completed when you generate reports for individual students.

To create an actual Secondary School Report, Midyear Report, or Final Report, head to the Manage Documents section of a  student’s profile and complete the report with student-specific information.

Video Walkthrough

Frequently Asked Questions

Why can’t I save my progress on the SSR template?
You’re most likely missing required fields. Please complete all fields unless they are marked (optional).

In particular, the following fields in the GPA section are required:

• Point Scale
• Start & End Date
• School’s Passing Mark
Why is my data displayed incorrectly when I preview the School Report?
The data shown is only a 'sample' and does not reflect your school's actual information. To view the correct data for your high school, you will need to create an SSR on a student's profile under 'Manage Documents.' This will show the SSR in depth with all the accurate school information you have entered in Scoir
Will my phone number be included in the SSR?
Phone numbers on the SSR are counselor-specific and won't show until electronically signed. Add your phone number via "Personal Profile" to ensure it appears before signing.
Can I add a fax number?
If you want fax numbers included on SSRs, they must be manually entered. Since school data is mostly available online, colleges can access fax numbers if necessary. Otherwise, email and phone will be provided as contact information.
Are updates to the SSR template applied to in-progress reports?
Yes! If you notice outdated information when previewing a report, simply update your SSR template. Your in-progress SSR will reflect these changes, allowing you to continue from where you left off.

How did we do?

Display school photos for students on their profile

Managing Student Transcript Settings

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