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Set Up Your School Reports Template

In Scoir, the School Reports Template is used to generate six distinct documents:

  • Scoir Secondary School Report
  • Scoir Midyear Report
  • Scoir Final Report
  • Common App School Report
  • Common App Midyear Report
  • Common App Final Report

This template stores your school’s general academic and contextual information—such as GPA reporting, academic programs, and student population—so it can be reused across all reports. You only need to configure it once per year, and the information will automatically populate into all Secondary School Reports, Midyear Reports, and Final Reports.

When it's time to create a report for a student, you’ll do so from their profile and simply complete any student-specific fields there.

If your school is using  the Scoir + Common App integration, and the student is applying to a Common App college, the Common App version of the report will be generated. This version includes the Common App logo and meets Common App requirements.

For non-Common App applications, or if your school is not integrated, Scoir will generate the Scoir version of the report instead. Both versions are closely aligned in structure and content to provide a consistent experience for colleges receiving them.

Before you Begin

You must have the Account Administrator role to configure your School Reports Template.

To configure and send reports in Scoir, there are two settings you’ll need to enable first.

Both are found in (•••) More > School Settings > Account Settings:

  1. Enable Process Application Materials - This allows your school to prepare and send documents like Secondary School Reports to colleges.
    Process Application Materials setting
  2. Enable the School Reports setting - This toggle allows you to configure the School Reports template used to create Secondary School Reports, Midyear Reports, and Final Reports for students in Scoir.
    If it’s left off, you’ll need to upload each report manually for every student.
    School reports toggle in school settings

Once both settings are enabled, you’re ready to set up your School Reports template.

If your school will participate in the 2025-26 Scoir + Common App integration: These settings will be automatically enabled and cannot be turned off.

Accessing the School Report Template

  1. Go to (•••) More > School Settings.
  2. In the left menu, choose Documents & Templates.
  3. Under the School Reports Template section, click Configure.

Configuring the School Report Template

Next, you’ll review three sections to set up your template: School Policies, High School Information, and Student Population. You can choose which fields to include based on your school's preferences. 

Click Save & Continue to move from one section to the next.

1. School Policies

Here, you’ll choose which academic and contextual details you'd like to include in your reports.

All options start off disabled. When you enable one, the related fields will appear for you to complete. Hover over the information icons next to each option for descriptions of how each field works.

  • When enabled, student GPAs are displayed to colleges based on the GPA reporting method selected.
  • If Relative Assessment is enabled but any of the four rating sections are turned off, the report will submit a response of “No basis" for those sections.
If your school will participate in the 2025-26 Scoir + Common App Integration:

• Course Comments will not appear in the Common App School Report. However, if a student applies using another method (such as direct to institution), they will be included in the Scoir Secondary School Report. 

• For Scoir Secondary School Reports, any sections that are toggled off in the template will display the following default message: “School policies prevent the disclosure of this information.” Your school can customize this message to better reflect your own policies.

• Turning off Course Selection (Academic Rigor) will instead record “Prefer not to respond" for all students in the Common App Course Selection assessment.

2. High School Information

Your school information comes directly from your Scoir account. If you need to update anything, you’ll see an option to contact Scoir Support.

You can also add optional details like:

  • Your school website and setting
  • Academic Programs
  • Course Information
  • Graduation Date
  • And when midyear grades become available.

3. Student Population

This section allows you to include:

  • Post-secondary enrollment outcomes
  • Student ethnicity breakdown
  • Citizenship details
  • Socioeconomic information

Finish & Review

Once you've configured everything you want, click Save to finish your template.

You’ll be taken back to the Documents & Templates page, where you can click View Secondary/Midyear/Final Report to preview how your school reports will appear. When previewing, the Student Details and Counselor Details will display placeholder data. These fields are completed when you generate reports for individual students.

To create an actual Secondary School Report, Midyear Report, or Final Report, head to the Manage Documents section of a  student’s profile and complete the report with student-specific information.

Video Walkthrough

Frequently Asked Questions

Why is my data displayed incorrectly when I click "View Secondary School Report"?
The data shown is only a 'sample' and does not reflect your school's actual information. To view the correct data for your high school, you will need to create an SSR on a student's profile under 'Manage Documents.' This will show the SSR in depth with all the accurate school information you have entered in Scoir
Will my phone number be included in the SSR?
Phone numbers on the SSR are counselor-specific and won't show until electronically signed. Add your phone number via "Personal Profile" to ensure it appears before signing.
Can I add a fax number?
If you want fax numbers included on SSRs, they must be manually entered. Since school data is mostly available online, colleges can access fax numbers if necessary. Otherwise, email and phone will be provided as contact information.
Are updates to the SSR template applied to in-progress reports?
Yes! If you notice outdated information when previewing a report, simply update your SSR template. Your in-progress SSR will reflect these changes, allowing you to continue from where you left off.

How did we do?

Display school photos for students on their profile

Managing Student Transcript Settings

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