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See where students stand with the Applications Overview

Cristina Hernandez Updated by Cristina Hernandez

The Applications Overview has been updated to give you more insights and flexibility. You can still access the original version as a Standard Report in the Reports page, with all the same filters and export options.

The Applications Overview helps counselors keep track of the college application process—all in one place. Use it to stay on top of deadlines, support seniors, and get underclassmen engaged early. You can also follow student outcomes, including alumni, to spot trends and guide students toward college success.

Watch the quick walkthrough below to see it in action, then scroll down for step-by-step instructions.

Where to find it

To get started, go to Applications > Overview in your account.

When you land this page, you’ll see a table already displaying student application information. By default, it shows the Senior Outcomes view—one of Scoir’s built-in standard views.

Standard views come with helpful filters and columns already in place, so you can quickly see key details without needing to set anything up. The Senior Outcomes view highlights your current seniors and gives an overview of their application progress, including details like:

  • Status – filtered to show colleges the student indicated they’re applying to or have already applied to
  • Application Round – the round they selected (e.g., Early Decision)
  • Acceptance Likelihood - how likely they are to be accepted
  • Outcome – accepted, waitlisted, denied, etc.
  • Enrollment – whether they’ve decided to enroll
  • Selected Major – the major they applied to

You can stick with this standard view or customize the table to fit your needs.

Customizing the table

If you want to see more, less, or different information than what’s shown in the standard view, you can customize the table to fit your needs. You can also use the search bar at the top of the table to quickly find a specific student or school.

Click Filters to adjust which information is shown in the table.

Not sure what each filter does? Click here to view definitions for each available filter
Class Years – Choose a specific year or a range of years to see students from those classes.

Deadline – Filter the table based on college application deadlines.

Status – Filter the table based on a college's status in a student’s list: Applied, Applying, Queued*, Following, Suggested, or Not Interested.

*Students with Queued colleges are those who indicated they plan to apply before their intended application cycle opens. Once the cycle opens, they’ll need to update the college’s status to include an application method and round.

Student Details

Counselor – Select one or more counselors to see students assigned to them. You can also choose “Not specified” to view students who haven’t been assigned a counselor yet.

Student Labels – Find students with specific labels you’ve applied.
- Selecting multiple labels shows students who have any of them.
- Turn on the “Student must have all options” toggle if you only want to see students who have all the labels you selected.

Roster Status – Filter by a student’s status in Scoir:
- Active students have accepted their invite and registered.
- Archived students are no longer active—either manually disconnected or removed through Clever/ClassLink—but their data is still saved. Learn more about Archiving students

Application Details

Application Method – Filter by how students submitted their applications, like Common App, Appy Coalition with Scoir, or the college website.

Application Round – Show students who applied during specific application rounds. You can pick one or more—students who used any of the selected rounds will appear.

Document Status – See where students are with their application documents. You can filter by:
- Complete & Sent
- Complete & Ready to Send
- Needs Attention

Outcome – Filter to see students who have recorded application outcomes. Just select the outcomes you want from the list.

Waitlisted – Choose Yes to show students and the college where they've been waitlisted.

Deferred – Choose Yes to show students and the college where their application was deferred.

Enrolling – Choose Yes to students and the college where they’ve indicated they plan to enroll.

Then, use the Columns button to control what information appears in the table by adding and removing columns.

You can tailor your view even further by:

  • Reordering columns
  • Resizing columns
  • Pinning key columns so they stay visible while scrolling left or right (The Name and College columns are pinned in the default view)
  • Sorting columns to organize information in a way that makes sense to you

This level of customization lets you build a view that works the way you do—so you can focus on the information that matters most.

Saving your customizations as a View

While we provide standard Views to give you a starting point, you can create and save your own Views once you've made customizations—like changing filters or adjusting/reordering columns.

As you make changes, a small dot will appear on the Views button to let you know there are unsaved updates to your current view.

Unsaved changes will stay in place as long as you remain in the same browser tab. So feel free to click around Scoir—your work won’t be lost unless you close the tab.

When you're ready to save your setup, just click the Views button and choose to save it as a new View.

You can create as many custom views as you need and even set one as your default, so the table always opens just the way you like it. Learn how to use Views

Taking action

You can take action directly from the Applications Overview whether you’re working from a standard view or one of your saved custom views.

When you select multiple students, a set of bulk actions becomes available to help you manage data and communicate more efficiently.

For example, you can:

  • Send emails to selected students—such as reminding them to update their application outcomes or take next steps in the college process
  • Add labels to group or track students based on specific needs or workflows

Need to see more details or make updates to a student’s application?

Hover over a student’s name in the table and click the Preview button to open a side panel with more information about that student and their application to the selected college (if they’ve marked the school as Applying or Applied).

This panel may look familiar—it’s similar to the one on the My Colleges page in a student’s profile. We've brought it into the Applications Overview so you can quickly access key information without leaving the page.

In the preview panel, you’ll find:

  • Scattergrams
  • Admission Intelligence insights
  • Application activity
  • Document status and more

Use the options within the panel to track student progress, review application details, update statuses or outcomes, and provide support to students throughout the college application process.

Export options

If you need to share or report on application data outside of Scoir, you can easily export the information found in the table.

Click the Export button in the top right corner. 

From there, you’ll have two options:

  • Export current view – Downloads only the columns currently visible in your selected view
  • Export all columns – Downloads all available data fields, even those not currently shown in the table

How did we do?

For Counselors: Discover Programs

For Counselors: Admission Intelligence FAQ

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