For Colleges: The Scoir CSV/Manifest File

Elliot Updated by Elliot

For Slate Schools: This article is referenced in the Slate Mapping help article. To view that article, click here.

For non-Slate Schools: This article is referenced in the Configuring Download and Delivery Preferences help article. To view that article, click here.
To download an example of the Scoir CSV/Manifest File click here.

The Scoir CSV/Manifest File is provided to assist colleges in matching application-related materials ("Student Records") to the appropriate student's application file. Scoir's transmission of Student Records, including all personally identifiable information contained therein, is related to a student's application for enrollment pursuant to 34 CFR §99.31(a)(2). Colleges are required to comply fully with the provisions of 34 CFR §99 in storing and safeguarding all Student Records received via Scoir.

The Below Table Highlights the Fields

The Fields can be used to better process more accurate information about student applicants. In this guide, we have provided all current fields available in the file.

How To Use This Table

This table should be used as a reference guide for custom mapping the file to your Slate or CRM system. The table is broken into four categories: Field Name, Description, Defined Values, and Sample Value.


Field Name: This is the name of the field that can be mapped.

Description: This is a description of the field which may provide insight on how it can be used.

Defined Values: These are all values where they are defined in the fields.

Sample View: This is a sample of what the field will look like in use.

Fields highlighted in blue at the bottom of the table were added in January 2021.
Beginning with the 2021/22 application cycle, Scoir no longer supports the disciplinary section of the SSR and MYR

 

Field Name

Description

Defined Values

Sample Value

Student Information

Scoir ID

Unique user ID on Scoir

 

5f3d4798ee2a0d0001db6330

First Name

Student first name

 

Bart

Middle Name (NEW)

Student middle name

 

JoJo

Last Name

Student last name

 

Simpson

DOB

Student date of birth

YYYY-MM-DD

2003-01-03

Class Year

Year the student will graduate

XXXX

2021

Student Address

Student home address

 

742 Evergreen Terrace

Student City

Student city of residence

 

Springfield

Student State

Student state of residence

AA, AE, AK, AL, AP, AR, AS, AZ, CA, CO, CT, DC, DE, FL, FM, GA, GU, HI, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MH, MI, MN, MO, MP, MS, MT, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, OR, PA, PR, PW, RI, SC, SD, TN, TX, UT, VA, VI, VT, WA, WI, WV, WY

OR

Student Zip

Student zip code

XXXXX

97478

Email

The student’s personal email. If no student personal email, this is the student’s school email.

 

bsimpson487@gmail.com

BackupEmail

The student’s school email. If there are two personal emails, this is the student’s alternate personal email.

 

bjsimpson@sfhs.edu

Common App Id

The Id assigned to the student on Common App as self-reported by the student or counselor. It should not be leveraged as a primary matching criteria.

 

24000997

Application Type and High School Profile (new as of Aug 2020)

Admission plan

The application type for how the student is applying to the college or university. You may need to map this value to the admission plan names/descriptions that you use since these are generalized terms.

Regular Decision, Early Decision, Early Decision II, Early Action, Early Action II, Rolling, Restrictive Early Action, Priority, Other

Regular Decision

High School Name

Name of the high school the student is attending

 

Springfield High School

CEEB Code

The school’s unique six-digit code identifier for the College Board system

 

734589

High School Address

The school’s street address

 

19 Plympton Street

High School City

The school’s city

 

Springfield

High School State

The school’s state

AA, AE, AK, AL, AP, AR, AS, AZ, CA, CO, CT, DC, DE, FL, FM, GA, GU, HI, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MH, MI, MN, MO, MP, MS, MT, NC, ND, NE, NH, NJ, NM, NV, NY, OH, OK, OR, PA, PR, PW, RI, SC, SD, TN, TX, UT, VA, VI, VT, WA, WI, WV, WY

OR

High School Zip Code

The school’s zip code

XXXXX

97478

High School Latitude

The school’s latitude coordinate

XXX.XXXXXX

39.9557

High School Longitude

The school’s longitude coordinate

XXX.XXXXXX

-75.215698

High School Website

The school’s website

 

www.sfhs.edu

School Reports Template (new as of Aug 2020)

Courses Offered

Courses offered that are typically not part of the school’s standard curricula. Options include International Baccalaureate, Advanced Placement, and/or Honors.

IB, IB AP, IB Honors, IB AP Honors, AP, AP Honors, Honors

IB AP Honors

AP Courses Offered

Number of Advanced Placement courses that are offered by the school

 

12

AP Limit Per Year

Maximum number of Advanced Placement courses that a student can take in a school year

 

4

IB Courses Offered

Number of International Baccalaureate courses that are offered by the school

 

10

IB Limit Per Year

Maximum number of International Baccalaureate courses that a student can take in a school year

 

3

Honors Courses Offered

Number of Honors courses that are offered by the school

 

16

Honors Limit Per Year

Maximum number of Honors courses that a student can take in a school year

 

4

Course Comments

A toggle to enable/disable the Course Comments Response for all SSRs

Yes, No

Yes

Course Comments Response

A 500 character free-form field where counselors include more context around the school’s course offerings.

 

With the exception of Advanced Placement US History in the sophomore year students generally have the opportunity to begin taking AP classes at ABC High School in the junior year. Our School considers two AP classes a heavy commitment and permission of the Assistant Head of School for Academics is required if a student wants to take more than two APs.

Block Scheduling

A selection that indicates whether classes are taken on a block schedule

Yes, No

Yes

Senior Class Size

The count of students in the senior class. It can be set in the school reports template and changed by the counselor when creating the SSR for the student.

 

274

Class ranking method

The method used to determine the student’s class rank.

Numeric, Decile, Quartile, Quintile

Numeric

Class rank grading scale

The grading scale leveraged to assign class rank

Weighted, Unweighted

Unweighted

GPA reporting

The method for reporting the student’s cumulative GPA

Weighted, Unweighted

Unweighted

GPA minimum

Minimum cumulative GPA that is based on GPA reporting method

X.XXXXXX

0.00

GPA maximum

Maximum cumulative GPA that is based on the GPA reporting method

X.XXXXXX

4.00

Highest senior GPA

The highest cumulative GPA in the senior class that is based on the GPA reporting method

X.XXXXXX

4.25

Disclose student GPA to colleges

Configuration to enable/disable the disclosure of the student’s GPA in the school reports

Yes, No

Yes

Counselor Information (NEW)

Counselor first name

Counselor first name

 

W.

Counselor middle name

Counselor middle name

 

Seymour

Counselor last name

Counselor last name

 

Skinner

Counselor title

Counselor’s title or position at their school

 

Principal & Counselor

Counselor work phone

Counselor work phone number

 

5415555555

Counselor work extension

Counselor work extension

 

125

Counselor cell phone

Counselor cell phone number

 

5415555555

Counselor email

Counselor work email

 

wsskinner@sfhs.edu

Secondary School Report (new as of Aug 2021)

SSR Unweighted GPA

Student’s cumulative unweighted GPA. This field can only be entered when Unweighted is selected as the school’s GPA reporting.

X.XXXXXX

3.42

SSR Weighted GPA

Student’s cumulative weighted GPA. This field can only be entered when Weighted is selected as the school’s GPA reporting.

X.XXXXXX

3.89

SSR Class Rank

Student’s class rank in relation to their senior classmates. The class ranking method indicates how the student is being ranked (e.g. Numeric).

 

47

SSR Rank Out Of

Senior class size

 

289

SSR Students Sharing Rank

Number of students in the senior class that share the same class rank as this student applicant

 

0

SSR Rank Provided Date

Date the class rank was provided

YYYY-MM-DD

2020-08-30

SSR IB Diploma Candidate

Student is or is not an International Baccalaureate Diploma candidate

Yes, No

Yes

SSR AICE Diploma Candidate

Student is or is not a Cambridge Advanced International Certificate of Education Diploma candidate

Yes, No

No

SSR AP Capstone Candidate

Student is or is not an Advanced Placement Capstone candidate

Yes, No

No

SSR Course 1 - Full Year / First Semester / First Trimester

Field 1 for senior year courses in the first semester or trimester, or entire school year

 

Pre Calculus

SSR Course 2 - Full Year / First Semester / First Trimester

Field 2 for senior year courses in the first semester or trimester, or entire school year

 

English Literature

SSR Course 3 - Full Year / First Semester / First Trimester

Field 3 for senior year courses in the first semester or trimester, or entire school year

 

Chemistry

SSR Course 4 - Full Year / First Semester / First Trimester

Field 4 for senior year courses in the first semester or trimester, or entire school year

 

Spanish I

SSR Course 5 - Full Year / First Semester / First Trimester

Field 5 for senior year courses in the first semester or trimester, or entire school year

 

 

SSR Course 6 - Full Year / First Semester / First Trimester

Field 6 for senior year courses in the first semester or trimester, or entire school year

 

 

SSR Course 7 - Full Year / First Semester / First Trimester

Field 7 for senior year courses in the first semester or trimester, or entire school year

 

 

SSR Course 8 - Full Year / First Semester / First Trimester

Field 8 for senior year courses in the first semester or trimester, or entire school year

 

 

SSR Course 1 - Second Semester / Second Trimester

Field 1 for senior year courses in the second semester or trimester

 

Calculus

SSR Course 2 - Second Semester / Second Trimester

Field 2 for senior year courses in the second semester or trimester

 

Graphic Arts

SSR Course 3 - Second SSR Semester / Second Trimester

Field 3 for senior year courses in the second semester or trimester

 

Health & Physical Education

SSR Course 4 - Second Semester / Second Trimester

Field 4 for senior year courses in the second semester or trimester

 

Spanish II

SSR Course 5 - Second Semester / Second Trimester

Field 5 for senior year courses in the second semester or trimester

 

 

SSR Course 6 - Second Semester / Second Trimester

Field 6 for senior year courses in the second semester or trimester

 

 

SSR Course 7 - Second Semester / Second Trimester

Field 7 for senior year courses in the second semester or trimester

 

 

SSR Course 8 - Second Semester / Second Trimester

Field 8 for senior year courses in the second semester or trimester

 

 

SSR Course 1 - Third Semester / Additional

Field 1 for senior year courses in the third semester or additional courses

 

AP Calculus

SSR Course 2 - Third Semester / Additional

Field 2 for senior year courses in the third semester or additional courses

 

Biology

SSR Course 3 - Third Semester / Additional

Field 3 for senior year courses in the third semester or additional courses

 

Spanish III

SSR Course 4 - Third Semester / Additional

Field 4 for senior year courses in the third semester or additional courses

 

Music Theory

SSR Course 5 - Third Semester / Additional

Field 5 for senior year courses in the third semester or additional courses

 

 

SSR Course 6 - Third Semester / Additional

Field 6 for senior year courses in the third semester or additional courses

 

 

SSR Course 7 - Third Semester / Additional

Field 7 for senior year courses in the third semester or additional courses

 

 

SSR Course 8 - Third Semester / Additional

Field 8 for senior year courses in the third semester or additional courses

 

 

SSR Academic Rigor Rating

The counselor’s rating for how demanding the student’s course load is compared to their peers

Weak, Standard, Demanding, Very Demanding, Most Demanding, Not Disclosed

Very Demanding

SSR Academic Achievement Rating

The counselor’s rating for the student’s academic achievements

Unable To Judge, Below Average, Average, Above Average, Excellent, Outstanding, Not Disclosed

Above Average

SSR Extracurricular Rating

The counselor’s rating for the student’s involvement in extracurricular activities and participation

Unable To Judge, Below Average, Average, Above Average, Excellent, Outstanding, Not Disclosed

Average

SSR Personal Qualities Rating

The counselor’s rating for the student’s qualities and characteristics

Unable To Judge, Below Average, Average, Above Average, Excellent, Outstanding, Not Disclosed

Excellent

SSR Overall Rating

The counselor’s overall rating of the student

Unable To Judge, Below Average, Average, Above Average, Excellent, Outstanding, Not Disclosed

Above Average

SSR Additional Comments

A free text field for any additional comments that the counselor wishes to add that was not covered elsewhere

 

Bart is a good student and wonderful person. Please consider accepting him into your school.

SSR Contact Counselor

Counselor has or has not indicated that they want the college to contact them

Yes, No

Yes

Recommender Information (new as of Aug 2020)

Recommender First Name

Recommender first name

 

Edna

Recommender Last Name

Recommender last name

 

Krabappel

Recommender Title

Recommender title or position

 

Teacher

Recommender Email

Recommender email

 

ekflanders@sfhs.edu

Recommender Phone

Recommender phone number

 

5415556423

Recommender Type

Teacher, Counselor, and Other are the recommender types

Teacher, Counselor, Other

Teacher

Recommender Count

Count of recommenders that have written a recommendation on behalf of the student

 

2

Student Ethnicity and Demographics (new as of Aug 2021)

Senior Class Size

Senior class size

 

289

Attend 4-Year College

Percentage of students attending a 4-year college or university

XX.XXXXXX

65

Attend 2-Year College

Percentage of students attending a 2-year college or university

XX.XXXXXX

23

First Generation Students

Percentage of students that are the first in their family to attend a college or university

XX.XXXXXX

12

White/Caucasian

Percentage of Caucasian students in the school

XX.XXXXXX

70

Black/African American

Percentage of African American students in the school

XX.XXXXXX

15

Hispanic/Latino

Percentage of Latino students in the school

XX.XXXXXX

9

Asian

Percentage of Asian students in the school

XX.XXXXXX

5

Native American

Percentage of Native American students in the school

XX.XXXXXX

0

Other/Undisclosed

Percentage of Undisclosed students in the school

XX.XXXXXX

1

US Citizens

Percentage of US Citizens in the school

XX.XXXXXX

98

Non US Citizens

Percentage of Non US Citizens in the school

XX.XXXXXX

2

Free or Reduced Lunches

Percentage of students that are eligible to receive free or reduced lunches

XX.XXXXXX

13

MYR Unweighted GPA

Student’s cumulative unweighted GPA. This field can only be entered when Unweighted is selected as the school’s GPA reporting.

 

3.54

MYR Weighted GPA

Student’s cumulative weighted GPA. This field can only be entered when Weighted is selected as the school’s GPA reporting.

 

3.92

MYR Class Rank

Student’s class rank in relation to their senior classmates. The class ranking method indicates how the student is being ranked (e.g. Numeric).

 

39

MYR Rank Out Of

Senior class size

 

275

MYR Students Sharing Rank

Number of students in the senior class that share the same class rank as this student applicant

 

0

MYR Rank Provided Date

Date the class rank was provided

YYYY-MM-DD

2021-01-05

MYR Course Changes

An indication if there has been a change to the student’s courses

Yes, No

Yes

MYR Course Comments

An explanation for what courses have changed

 

Bart changed his senior course plans by taking on a few AP courses. They are AP History and AP Environmental Science.

MYR Evaluation Changes

An indication if there has been a change to the counselor’s evaluation of the student

Yes, No

Yes

MYR Evaluation Comments

An explanation for what and why the counselor’s evaluation of the student has changed

 

Bart is challenging himself by taking on a few additional AP courses. Additionally, his GPA has increased. My evaluation of Bart has improved since my initial evaluation in the fall.

MYR Contact Counselor

Counselor has or has not indicated that they want the college to contact them

Yes, No

Yes

 

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For Colleges: Configuring Download & Delivery Preferences

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