Naviance Only - Students SIS/Parent/Teacher

Kelly Saello Updated by Kelly Saello

Data Gathering Instructions

The following steps will guide you through the process of gathering the data needed for your school accounts.

The account setup process cannot begin until all data files have been submitted. If there is data that should not be imported, please let us know which you do not want included. Please note: Scoir cannot add Naviance data later, it must be imported during the initial account creation.

  1. Export Naviance data and share with Scoir (instructions below) to grade 9.
    1. If your Naviance contract is ending during the school year, you will need to speak with your Regional Account Manager for more details. Scoir does not support import of current senior application data.
  2. From your Student Information System (SIS), export the following data and share with Scoir (see instructions below):
    1.    Student data, grades 9-12
    2.    Parent data for students in grades 9-12 (only if schools want parent data included)
    3.    Teacher data (only if schools want teacher data included)
  3. Send data to support@scoir.com. A shared google drive can be used to share data if preferred, however, you must email support so we know the data is shared. All data should be in excel or .csv format. We do not support .numbers or .pdf files.

It's important to export all data from Naviance so that it will be available to you in Scoir. We use this data to populate your scattergrams and test scores. (Time to complete: 5 minutes)

This Naviance export guide will walk you through each step. (Note: This will not remove any of your data from Naviance; it merely copies it). Please export data through grade 9, do not export to only grade 12, as we need all test values to be sent to us for import.

*** Please be sure to export all data files for all class years to ensure historical information is available, and your students have access to all Scoir features, like scattergrams. 

We do not currently support import of current student applications, we only support alumni apps. Once the school year ends and your outcomes and enrollments are finalized, you can forward a senior class application file for import in July (when Scoir rolls over students to alumni). The import file must be a naviance export and not a report.

Student Roster (Student information System)

Export a current student roster from your student information system. [We use this data to cross-reference Naviance information]. Since each school's SIS configuration is slightly different, we do not have a specific guide for this. Please note that all bolded fields below are required for import. While the other fields are optional, the more information included, the more helpful Scoir will be to your team.  Please ensure all students are listed only one time and there are not multiple rows of the same student.  Additionally, each field should be in only one row, meaning that the address data should not be in an expandable row which is multiple lines. This type of format makes it difficult for import and can skew the data.

*Student ID

*Name First

Name Middle (optional)

Preferred Name (optional)

*Name Last

*Graduation Year

*Date of Birth

*Student Email Address

Cumulative GPA (Unweighted) (optional)

Cumulative GPA (Weighted) (optional)

Sex (optional)

Ethnicity (optional – we do not support numbered ethnicity)

Race. (optional – we do not support numbered race)

Address Street (optional.  Can be Address 1 in one column, Address 2 in a second column)

Address City (optional)

Address Zip (5 digit zip only are supported at this time)

Phone Home (10 digit phone only are supported at this time)

Phone Mobile (10 digit phone only are supported at this time)

* = required 

Parent Data (Student Information System)

Parent accounts within Scoir allow parents to see their child's college list and access cost of attendance calculators.

Please export parent information directly from your SIS and include the data fields listed below. If you are including more than one parent or guardian associated with the same student, each requires a separate email and must be listed in separate rows.  All parents must have a student ID associated with the row in which they are listed.  Do not use a school-issued email for parents (i.e. teachers who may also be a parent). Parents need to have a personal email address. Please note that we do not currently support Naviance parent data imports.

Parent ID (optional)

*Parent First Name

*Parent Last Name

*Parent Email Address

Parent Preferred Phone Number (10 digit phone only is supported at this time, optional)

*Student ID

Student First Name (optional)

Student Last Name (optional)

* = required

Example:

HS Student ID

First Name

Last Name

Email

12345

Tom

Smith

tsmith@gmail.com

12345

Sally

Smith

ssmith@gmail.com

Teacher Data 

If you'd like the option of using Scoir to electronically deliver application materials, please provide a list of teachers from whom students might request a letter of recommendation including the following fields:

Note: Please include any Counselors within this file for import purposes

*First Name

*Last Name

*Teacher Email Address

Title/Position/

Department

Phone

Work Phone

Work Extension

* = required field

What Happens Next?

The Scoir Support Team will review and process your data as soon as all requested files are submitted. If we identify any discrepancies, we will contact you to resolve them. Your account will typically be ready 5-7 business days after we receive all data.  Once the account setup is complete, you will receive an email outlining next steps.  Please reach out to support@scoir.com with any questions.

How did we do?

SIS Only - Students/Parents/Teachers

Clever/Naviance - SIS-Parent

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