District Clever/Naviance - SIS-Parent

Kelly Saello Updated by Kelly Saello

District Data Gathering Instructions

The following steps will guide you through the process of gathering the data needed for your school accounts.

The account setup process cannot begin until all data files have been submitted. If there is data that should not be imported, please let us know which you do not want included. *Please note: Scoir cannot add Naviance data later, it must be imported during the initial account creation.

  1. Share Clever data with Scoir (grades 9 - 12 only)
  2. Provide list of all high schools in your district to be connected, including:
    1. CEEB, High School Name, Address , GPA scale (weighted and unweighted 0-4), Title 1 eligibility, Primary Counselor name and email address
  3. Export Naviance data and share with Scoir (instructions below).
    1. If your Naviance contract is ending during the school year, you will need to speak with your Regional Account Manager for more details. Scoir does not support import of current senior application data.
  4. Export parent data for students in grades 9-12 from your SIS and share with Scoir (only if schools want parent data included)
  5. Send data to support@scoir.com. A shared google drive can be used to share data if preferred. All data should be in excel or .csv format. We do not support .numbers or .pdf files.

Clever Sync

If you are a public school, please send the name of your district (Clever Sync will come through at the district level – not the high school). This helps Scoir ensure we connect the correct district/high school.

Have your IT administrator request a full sync with Scoir through the Clever App Gallery. Clever will notify Scoir of the request, we’ll approve it, and then student information will be automatically updated on a daily basis. (Time to Complete: 2 minutes)

*Please be sure to share the following fields when requesting the sync for grades 9-12 only: High School Student ID, Student First Name, Student Last Name, Student Date of Birth, Class Year, Email Address.

It's important to export all data from Naviance so that it will be available to you in Scoir. We use this data to populate your scattergrams and test scores. (Time to complete: 5 minutes)

This Naviance export guide will walk you through each step. (Note: This will not remove any of your data from Naviance; it merely copies it).

* Please be sure to export all data files for all class years to ensure historical information is available, and your students have access to all Scoir features, like scattergrams. 

Parent Data (Student information System)

Parent accounts within Scoir allow parents to see their child's college list and access cost of attendance calculators.

Please export parent information directly from your SIS and include the data fields listed below. If you are including more than one parent or guardian associated with the same student, each requires a separate email and must be listed in separate rows.  All parents must have a student ID associated with the row in which they are listed.  Do not use a school-issued email for parents (i.e. teachers who may also be a parent). Parents need to have a personal email address. *Please note that we do not currently support Naviance parent data imports.

Parent ID (optional)

*Parent First Name

*Parent Last Name

*Parent Email Address

Parent Preferred Phone Number (10 digit phone only is supported at this time, optional)

*Student ID

Student First Name (optional)

Student Last Name (optional)

* = required

Example:

HS Student ID

First Name

Last Name

Email

12345

Tom

Smith

tsmith@gmail.com

12345

Sally

Smith

ssmith@gmail.com

What Happens Next?

The Scoir Support Team will review and process your data as soon as all requested files are submitted. If we identify any discrepancies, we will contact you to resolve them. Your account will typically be ready 5-7 business days after we receive all data.  Once the account setup is complete, you will receive an email outlining next steps.  Please reach out to support@scoir.com with any questions.

How did we do?

District Clever - SIS Parent

District Naviance Only - SIS Student/Parent/Teachers

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