District ClassLink Roster/Naviance - SIS-Parent

Kelly Saello Updated by Kelly Saello

District Data Gathering Instructions

The following steps will guide you through the process of gathering the data needed for your school accounts.

The account setup process cannot begin until all data files have been submitted. If there is data that should not be imported, please let us know which you do not want included. *Please note: Scoir cannot add Naviance data later, it must be imported during the initial account creation.

The following steps will guide you through the process of gathering the data needed for your school accounts.

The account setup process cannot begin until all data files have been submitted. If there is data that should not be imported, please let us know which you do not want included. *Please note: Scoir cannot add Naviance data later, it must be imported during the initial account creation.

  1. Provide list of all high schools in your district to be connected, including:
    CEEB, High School Name, Address , GPA scale (weighted and unweighted 0-4), Title 1 eligibility, Primary Counselor name and email address.
  2. Share ClassLink data with Scoir (grades 9 - 12 only). Please make sure Demographic data is shared. We require Date of Birth and this must be shared with Scoir.
    Share ClassLink data with Scoir for Teachers. Please email support@scoir.com to let us know you shared your data!
  3. Export Naviance data and share with Scoir (instructions below).
    1. If your Naviance contract is ending during the school year, you will need to speak with your Regional Account Manager for more details. Scoir does not support import of current senior application data.
  4. Export student data in grades 9-12 from your SIS to share with Scoir. ClassLink has a limitation that does not share address and GPA data with outside programs. Therefore we'd like a full student roster export via your SIS platform including as much data as you would like imported to Scoir. Once this is imported, we will identify the ClassLink identifier, that matches your HS Student ID, so auto-rostering can take place, based on that identifier. Your senior class will require address information to complete Scoir forms such as a Secondary School Report and the student's address data should be populated for these forms
  5. Export parent data for students in grades 9-12 from your SIS and share with Scoir (only if schools want parent data included)
  6. Send data to support@scoir.com. A shared google drive can be used to share data if preferred. All data should be in excel or .csv format. We do not support .numbers or .pdf files. If you elect to share a google drive, please make sure you email support so we are aware of the file share.

Please be sure to share the following fields when requesting the sync for grades 9-12 only: High School Student ID, Student First Name, Student Last Name, Student Date of Birth, Class Year, Email Address. Date of Birth is generally included in the Demographic information. Ensure Teachers are also shared.

It's important to export all data from Naviance so that it will be available to you in Scoir. We use this data to populate your scattergrams and test scores. (Time to complete: 5 minutes)

This Naviance export guide will walk you through each step. (Note: This will not remove any of your data from Naviance; it merely copies it).

* Please be sure to export all data files for all class years to ensure historical information is available, and your students have access to all Scoir features, like scattergrams. 

Student Roster (Student information System)

Export a current student roster from your student information system. Since each school's SIS configuration is slightly different, we do not have a specific guide for this. Please note that all bolded fields below are required for import. While the other fields are optional, the more information included, the more helpful Scoir will be to your team.  Please ensure all students are listed only one time and there are not multiple rows of the same student.  Additionally, each field should be in only one row, meaning that the address data should not be in an expandable row which is multiple lines. This type of format makes it difficult for import and can skew the data.

*Student ID

*Name First

Name Middle (optional)

Preferred Name (optional)

*Name Last

*Graduation Year

*Date of Birth

*Student Email Address

Cumulative GPA (Unweighted) (optional)

Cumulative GPA (Weighted) (optional)

Sex (optional)

Ethnicity (optional – we do not support numbered ethnicity)

Race. (optional – we do not support numbered race)

Address Street (optional.  Can be Address 1 in one column, Address 2 in a second column)

Address City (optional)

Address Zip (5 digit zip only are supported at this time)

Phone Home (10 digit phone only are supported at this time)

Phone Mobile (10 digit phone only are supported at this time)

* = required 

Parent Data (Student information System)

Parent accounts within Scoir allow parents to see their child's college list and access cost of attendance calculators.

Please export parent information directly from your SIS and include the data fields listed below. If you are including more than one parent or guardian associated with the same student, each requires a separate email and must be listed in separate rows.  All parents must have a student ID associated with the row in which they are listed.  Do not use a school-issued email for parents (i.e. teachers who may also be a parent). Parents need to have a personal email address. *Please note that we do not currently support Naviance parent data imports.

Parent ID (optional)

*Parent First Name

*Parent Last Name

*Parent Email Address

Parent Preferred Phone Number (10 digit phone only is supported at this time, optional)

*Student ID

Student First Name (optional)

Student Last Name (optional)

* = required

Example:

HS Student ID

First Name

Last Name

Email

12345

Tom

Smith

tsmith@gmail.com

12345

Sally

Smith

ssmith@gmail.com

What Happens Next?

The Scoir Support Team will review and process your data as soon as all requested files are submitted. If we identify any discrepancies, we will contact you to resolve them. Your account will typically be ready 5-7 business days after we receive all data.  Once the account setup is complete, you will receive an email outlining next steps.  Please reach out to support@scoir.com with any questions.

How did we do?

District Clever/Naviance - SIS-Parent

District Naviance Only - SIS Student/Parent/Teachers

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